Information Systems Assistant (Asset Support)
Organizational Context
The UN peacekeeping mission in the Democratic Republic of Congo (MONUSCO) was established in 1999 under the UN Department of Peacekeeping Operations. Its mandate includes supporting the Congolese government in protecting civilians, reducing threats from armed groups, and combating sexual and gender-based violence. MONUSCO also aims to stabilize the country by fostering functional and accountable state institutions, including security and judicial bodies, and improving understanding of human rights violations.
Job Purpose
The Information Systems Assistant (Asset Support) will provide crucial support to the Chief Asset, Project and Planning Unit within MONUSCO. This role is essential for maintaining accurate asset records, managing the asset lifecycle, and ensuring compliance with UN standards. The incumbent will contribute to efficient inventory management, data analysis, and reporting, directly supporting the mission's operational effectiveness and informed decision-making. This position plays a key part in ensuring the integrity and proper utilization of mission assets, facilitating smooth operations in a complex environment.
Responsibilities
The Information Systems Assistant will manage asset lifecycle activities, including receipt, registration, assignment, transfer, verification, and disposal. This involves maintaining accurate asset records in Umoja and other inventory systems, monitoring asset movements, and supporting stock transfers. The role includes participating in inventory counts and asset verification exercises, and assisting in demand planning, stock monitoring, and inventory analysis. Responsibilities also extend to developing routine reports and dashboards using Microsoft Excel and Power BI, and supporting the preparation of monthly, quarterly, and annual asset management reports. Furthermore, the assistant will support acquisition planning, forecasting asset requirements, and tracking the delivery of acquired assets. Ensuring compliance with IPSAS-related asset management requirements and supporting asset disposal processes are also key duties. The role involves maintaining records, supporting process reviews for efficiency, and promoting best practices in data management.
Work Experience
A minimum of three years of relevant experience is required, with five years of experience being desirable. This should include demonstrated experience in inventory management, logistics, asset management, property management, or business analysis. Experience with ERP systems like Umoja/SAP and proficiency in Microsoft Excel for data analysis are essential. Experience with Power BI for data visualization is desirable.
Skills
Key competencies include integrity, professionalism, accountability, and a commitment to continuous learning. Strong planning and organizing skills are necessary, along with the ability to manage a large volume of work efficiently and work under pressure. Excellent teamwork and communication skills are vital for effective collaboration in a diverse, multi-cultural environment. Adaptability, flexibility, and the ability to work independently in challenging conditions are also important. Specific technical skills include asset and inventory management, data analysis and reporting, Power BI dashboard development, database management, and advanced Microsoft Excel proficiency.