Driver/Administrative Clerk
Organizational Context
The United Nations Office at Nairobi (UNON) serves as the UN headquarters in Africa, established in 1996. It represents the Secretary-General in Nairobi, liaising with governments and organizations. UNON facilitates UN cooperation with regional bodies and provides essential administrative, public information, conference, and safety/security services to UN Environment Programme (UNEP), UN Human Settlements Programme (UN-Habitat), and other UN entities in Kenya.
Job Purpose
This UN Volunteer assignment within UNON's Facilities Management and Transport Section (FMTS) supports its projects and programming. The role is crucial for ensuring the smooth operation of transport services, contributing to cost-efficiency and safety. The incumbent will provide reliable driving, vehicle maintenance, and logistical support, ensuring all transport-related activities align with UN operational standards and contribute to the overall mission of UNON in facilitating UN activities in Kenya.
Responsibilities
The UN Volunteer will ensure safe and reliable driving services for UNON staff, UN entities, and high-ranking officials, including airport pick-ups/drop-offs and assistance with formalities. Responsibilities include maintaining daily vehicle logs, contributing to maintenance plans, and ensuring the assigned vehicle is in proper working order through regular checks and minor repairs. The role also involves ensuring all necessary vehicle documents and supplies are available, and taking immediate action in case of accidents according to SOPs. Additionally, the volunteer will support the FMTS/Logistics team with various operational activities, such as vehicle inspections, fueling, cleaning, and following up on garage services, as well as assisting in record-keeping and data computation.
Work Experience
A minimum of three years of progressive experience in executive driving is required. Candidates must possess knowledge of the Kenya Highway Code and Traffic Signs. Experience with UN entities, international organizations, or diplomatic missions is necessary. Experience in logistical or general administrative support within a logistics team is also required. Desirable experience includes computer proficiency (MS Word, Excel), knowledge of database packages, and familiarity with Kenyan motor vehicle regulations.
Skills
Key competencies include Professionalism, Teamwork, and Client Orientation. Technical skills encompass administration, record processing, data logging, transport management, and travel coordination. A valid driver's license is essential.