VNU Communautaire Assistant(e) - Appui à la chaîne d’approvisionnement
Organizational Context
The International Organization for Migration (IOM) in Benin works to ensure humane and orderly migration management. To effectively support its field operations, particularly in logistics and supply chain, IOM requires robust operational capacities. This role supports IOM's strategic objectives to enhance operational efficiency, community proximity, and intervention monitoring within the country.
Job Purpose
This role supports IOM's strategic goals by strengthening operational efficiency and community engagement in Benin. The Community UN Volunteer will provide on-site support to logistics and supply chain activities in Cotonou and Djougou, ensuring adherence to IOM procedures. Key contributions include assisting in the implementation and monitoring of humanitarian activities, analyzing needs, and tracking key IOM initiatives. The position aims to consolidate IOM's logistical and supply chain support system, ensuring effective delivery of services and resources to beneficiaries.
Responsibilities
Under the direct supervision of the Supply Chain Manager and general supervision of the Resources Management Officer, the Community UN Volunteer will provide close support to logistics and supply chain activities in line with IOM procedures. Responsibilities include assisting in the implementation and monitoring of procurement and logistics needs for humanitarian activities, maintaining systems for supply, contracting, fleet, and asset management. The role involves collecting and consolidating logistical needs from various units, performing initial administrative checks on purchase requests, and updating procurement data in authorized tools. Additionally, the volunteer will track purchase orders, assist in the physical reception of goods, support the administrative registration of newly acquired assets, and compile necessary documentation for vendor file processing. The position also entails ensuring proper asset assignment and handover documentation, participating in physical asset inventories, and supporting the administrative tracking of vehicle movements and fuel consumption.
Work Experience
No prior experience is strictly required, but 3 years of relevant experience in logistics, stock management, administration, transport, or related fields is desirable. Experience with international humanitarian organizations, NGOs, or governmental institutions in a multicultural setting is an advantage. Proficiency in common office software (Excel, Word, PowerPoint, email) is desirable, as is knowledge of computerized management tools. Familiarity with the local context is also beneficial.
Skills
Key competencies include responsibility, adaptability, flexibility, building trust, client orientation, commitment, continuous learning, communication, creativity, ethics, integrity, knowledge sharing, planning, organization, professionalism, respect for diversity, self-management, technological awareness, and teamwork. Expertise in logistics, procurement, commodities, community development, economics, poverty reduction, and livelihoods is also relevant.