Spécialiste gestion des partenaires opérationnels
Organizational Context
The United Nations World Food Programme (WFP) is the world's largest humanitarian agency fighting hunger. WFP's mission is to help the world achieve Zero Hunger by 2030. In Mali, WFP supports government efforts through an assistance strategy that addresses humanitarian emergencies, strengthens community resilience, and promotes sustainable development. WFP collaborates with state institutions, NGOs, and UN partners to provide food assistance, school meals, malnutrition prevention, and support for smallholder farmers.
Job Purpose
Under the direct supervision of the Programme Officer in charge of the partnership management section, the UNV will contribute to managing key operational partnerships with NGOs, research institutes, and state structures supporting the implementation of WFP's Country Strategic Plan. The incumbent will participate in partner training, conduct spot checks and supervisions, and ensure timely invoice processing. This role requires collaboration with activity managers in Budget and Programming, Supply Chain, Procurement, Finance, Risk Management, and Compliance, as well as with sub-offices.
Responsibilities
The UNV will manage cooperating partners by serving as the daily liaison, contributing to relationship management, and coordinating partner selection with relevant units. Responsibilities include supporting the project review and selection committee, drafting meeting minutes, and preparing necessary documentation. The role involves managing administrative documents related to partnerships, maintaining a centralized electronic filing system for agreements, and updating FLA tracking sheets. The UNV will contribute to partner performance and capacity assessments and maintain partner and project databases. Additionally, the UNV will assist in developing partner activity reports and collecting data for project evaluations. Financial support includes monitoring partner budgets, ensuring compliance with partnership agreements, and managing a budget and invoice tracking system. The UNV will ensure timely Purchase Order creation in WINGS, facilitate financial follow-up by collecting and verifying supporting documents, and process partner payments. Coordination of partner financial report preparation and contribution to internal and donor reports are also key duties.
Work Experience
Minimum of 3 years of experience in a similar role, preferably within a humanitarian or international organization. Experience in partnership management or project monitoring is a significant asset. Required skills include excellent organizational abilities, capacity to manage multiple tasks, proficiency in office software (Word, Excel, PowerPoint), and database management. Strong communication skills in French and working knowledge of English are essential. The candidate should demonstrate initiative, autonomy, discretion, and the ability to work in a multicultural and high-pressure environment.
Skills
Key competencies include Responsibility, Adaptability and Flexibility, Creativity, Judgment and Decision-making, Planning and Organizing, Professionalism, and Self-Management. Expertise areas include Partnerships, Resource Mobilization, Project Management, Programme Development, Strategy, and Administration.