UNV Especialista - Suministros y Logística
Organizational Context
UNICEF's core mission is to promote the rights of children through its programmatic and operational activities, emphasizing equity by directing resources to disadvantaged and excluded children and families. In Venezuela, UNICEF has been active since 1967, working with national authorities, civil society, academia, and the private sector. The UNICEF Venezuela country office, supported by field offices, implements humanitarian and development programs. The Supply Section, integrated within the Operations Section, ensures timely, transparent, and efficient delivery of goods and services to vulnerable children and adolescents.
Job Purpose
This Specialist assignment aims to strengthen UNICEF Venezuela's supply and logistics capacity to meet regular programmatic needs and respond to emergencies, such as earthquake relief. The role involves planning, international and local procurement, service contracting, long-term agreement management, order tracking, delivery coordination, warehousing, transport, distribution, customs exemptions, and supply chain monitoring. The Specialist will provide technical and operational support to enhance process quality, reduce response times, mitigate compliance risks, and ensure effective coordination among requesting units, the Supply Section, field offices, suppliers, and national counterparts. This position is crucial for timely service delivery and goods provision, supporting both ongoing country programs and emergency response efforts.
Responsibilities
Provide technical and operational support to the Supervisor and Supply Chain team in planning, executing, and monitoring procurement and logistics processes. Ensure compliance with UNICEF Supply Procedures, Guidance Notes, financial regulations, and public procurement principles. Review requisitions and requests for quality, consistency, and adherence to segregated functions, specifications, and budget. Assist in organizing procurement files and preparing documentation for the Contract Review Committee. Collaborate on managing logistics service orders and invoicing. Proactively track purchase orders, contracts, and long-term agreements, monitoring deliveries, invoicing, and order closure. Communicate regularly with suppliers and stakeholders to anticipate delays and resolve bottlenecks. Prepare and submit regular status and monitoring reports. Contribute to the preparation and monitoring of supply plans, emergency plans, procurement schedules, and performance indicators. Participate in periodic reviews of work processes and standard operating procedures to identify improvements in efficiency, transparency, and service quality. Support logistics coordination for reception, storage, dispatch, transport, and distribution. Assist with importations, tax exemptions, protocol documentation, and registrations with national authorities. Provide support for inventory registration and dispatch on the SIBO platform. Offer technical support to programmatic sections on delivery plans and sourcing strategies. Prepare executive reports, risk analyses, and progress updates for management.
Work Experience
Requires 3 years of proven experience in procurement and contracting of goods, services, and works, including order and contract management, supplier coordination, and reporting. Knowledge of procurement principles, supply chain, logistics, risk management, and compliance is essential. Experience in supply and logistics within public, private, international organizations, or humanitarian sectors is required. Proficiency in Microsoft Office (Excel, Word, PowerPoint) and experience with SAP or similar ERP systems are necessary. Experience with inventory management, transport, distribution, imports, and exemptions is desirable.
Skills
Key competencies include accountability, adaptability, flexibility, creativity, judgment, decision-making, planning, organization, professionalism, and self-management. Technical skills encompass logistics, procurement, commodities management, administration, transport, and movement coordination. Strong analytical, problem-solving, and communication skills are vital for effective coordination and operational efficiency.