Logistics Associate
Organizational Context
UNICEF's core mission is to champion the rights of every child globally, integrating this commitment into its programmes, advocacy, and operations. The organization prioritizes an equity strategy, focusing on the most disadvantaged children and families to ensure they have the opportunity to survive, develop, and reach their full potential without discrimination. This focus on equity is crucial for accelerating progress on children's rights and supporting sustainable national development.
Job Purpose
The Logistics Associate plays a vital operational role within UNICEF's Supply and Logistics function in Papua New Guinea. This function is essential for translating UNICEF's programmes and partnerships into tangible access to goods and services for children and communities. The associate will ensure the efficient movement of supplies through the supply chain, from procurement to final delivery. Responsibilities include managing transportation, warehousing, inventory, customs clearance, distribution tracking, and reporting, all in adherence to UNICEF's supply procedures and logistics guidance.
Responsibilities
The Logistics Associate will coordinate shipments with various transport providers, track incoming and outgoing goods, and support customs clearance documentation. Responsibilities include managing warehouse operations according to UNICEF policies, optimizing space, supervising receipt and dispatch, conducting physical inventory counts, maintaining accurate records, and monitoring stock levels. The role involves updating supply tracking systems, monitoring pipeline status and stock movements, preparing logistics reports, and reconciling records. Additionally, the associate will maintain essential shipping and inventory documents, ensure compliance with UNICEF procedures, and support audits. Coordination of supply delivery to various sites, monitoring distribution, and following up on discrepancies are key. The role also includes assisting with emergency logistics planning, rapid deployment of supplies, and supporting procurement processes by preparing documentation and monitoring supplier performance.
Work Experience
A minimum of three years of relevant experience is required in logistics and transportation management, warehouse and inventory control, data analysis, and supplier coordination. Experience with customs procedures, procurement supply chain management, and proficiency in ERP systems and Microsoft Excel are also necessary. Prior experience in supply chain operations within the UN or international development organizations is considered an asset.
Skills
Key competencies include accountability, adaptability, flexibility, creativity, judgment, decision-making, planning, organization, professionalism, and self-management. Technical skills encompass logistics, procurement, commodity management, transportation, and travel coordination. Proficiency in data analysis, reporting, and ERP systems is essential.