Responsable des rapports
Organizational Context
Established in 1951, the International Organization for Migration (IOM) is the leading UN agency for migration. IOM Djibouti implements humanitarian and development projects in Obock, focusing on migrant assistance, voluntary return, reintegration, and host community support. These projects require rigorous monitoring and timely, accurate reporting to various donors. The Reporting Officer will be crucial in documenting project outcomes in Obock and ensuring reliable information transfer to the Djibouti-ville team.
Job Purpose
The Reporting Officer in Obock will play a vital role in supporting IOM Djibouti's diverse portfolio of humanitarian and development projects. This position is essential for ensuring the meticulous monitoring and accurate reporting required by multiple donors. The incumbent will be responsible for collecting, consolidating, and analyzing field data, preparing activity reports, and contributing to donor reports. By ensuring reliable documentation and timely submission of results from Obock to the Djibouti-ville team, the Reporting Officer directly contributes to the accountability and success of IOM's mission in the region, particularly in assisting and protecting transit migrants and supporting host communities.
Responsibilities
The Reporting Officer will be responsible for collecting and organizing information on activities in Obock, including attendance lists, meeting minutes, photos (with consent), and beneficiary data. This includes maintaining up-to-date activity and beneficiary tracking sheets and ensuring orderly filing of supporting documents. The role involves preparing draft weekly and monthly activity reports for supervisor review and timely submission. Additionally, the officer will draft minutes for meetings and field visits, and gather data for donor reports upon request from the Djibouti-ville team. A key responsibility is collecting testimonials and success stories from beneficiaries, adhering strictly to data protection and informed consent principles. The officer must also report any discrepancies in field data to their supervisor and participate in coordination meetings in Obock, taking notes.
Work Experience
No prior experience is required. However, at least one year of relevant experience in data collection, activity monitoring, report writing, or secretarial work within an NGO, association, local administration, or volunteer program is desirable. Experience with a UN agency or international organization is an asset. Proficiency in Word and Excel, along with strong written French communication skills for clear and concise reporting, is expected. Experience in maintaining accurate records and tracking sheets is also beneficial.
Skills
Skills include data collection, activity monitoring, report writing, record keeping, and attention to detail. Strong written communication in French is essential. Proficiency in Microsoft Word and Excel is required. The role also demands adherence to data protection principles, the ability to work with minimal supervision, and adaptability to field conditions. Experience in administration, communication, advocacy, public information, and community development is also relevant.