Programme Support Assistant
Organizational Context
The International Organization for Migration (IOM) Mission in Ukraine, established in 1996, focuses on understanding migration dynamics and challenges within the Ukrainian context. It provides assistance to internally displaced persons and conflict-affected populations, combats human trafficking, and supports the government in improving migration management systems and policies. IOM Ukraine implements multi-sectoral programming across humanitarian, development, and peace spectrums, collaborating with government, civil society, and UN partners to address migration challenges and aid vulnerable populations.
Job Purpose
The Programme Support Assistant will provide specialized support to programme development and reporting within the IOM Ukraine's Programme Support Unit. This role is crucial for maintaining good donor relationships and securing funding for beneficiaries. The incumbent will coordinate extensively with other programme teams, contribute to concept notes and proposals, and compile essential documentation. By ensuring timely and accurate information flow and supporting resource mobilization efforts, the assistant will directly contribute to IOM's mission of addressing migration challenges and delivering increased assistance to vulnerable populations in Ukraine.
Responsibilities
The Programme Support Assistant will support resource mobilization by updating donor information, including profiles, funding cycles, and priorities. They will contribute to project development by assisting with concept notes and proposals in coordination with programme teams and thematic specialists, aligning with IOM global frameworks and Ukraine's priorities. The role involves collecting and compiling inputs for various internal and external documents requested by stakeholders like donors and IOM headquarters/regional offices. Liaison with other units, such as Information Management and MEAL, is required for report completion and data gathering. Additionally, the assistant will help prepare meetings and events, including donor briefings and conferences, by assembling documents and coordinating inputs. Compiling programme-related documents for knowledge management and performing other assigned duties are also key responsibilities.
Work Experience
A minimum of three years of relevant experience is required. Experience in programme development, resource mobilization, and reporting is an asset, as is prior work in the UN or international development organizations. Experience in managing and sharing large volumes of information, project development and editing, and producing accurate documents is beneficial. Proficiency in Microsoft Office applications and database management is expected.
Skills
Key competencies include accountability, adaptability, commitment to continuous learning, communication, creativity, ethics, knowledge sharing, planning, organization, professionalism, respect for diversity, self-management, and teamwork. Expertise in administration, community development, communication, advocacy, and public information is also valuable.