Intergovernmental Oceanographic Commission (IOC) Programme Support Associate
Organizational Context
UNESCO aims to foster peace through international cooperation in education, science, culture, and communication. In the Pacific, where island nations' well-being is intrinsically linked to the ocean, UNESCO supports Member States in enhancing ocean knowledge and disaster preparedness. The Regional Office in Suva plays a key role in addressing challenges like climate change and capacity constraints, promoting evidence-informed decision-making for sustainable ocean management.
Job Purpose
The Programme Support Associate will support UNESCO's Intergovernmental Oceanographic Commission (IOC) initiatives across the Pacific from its Suva office. This role focuses on practical programme assistance, research, information management, coordination, and developing knowledge products related to ocean science, tsunami preparedness, and the Ocean Decade. The Associate will collaborate with UNESCO colleagues, government bodies, scientific institutions, and regional partners. This developmental assignment includes structured supervision, mentoring, and regular feedback to enhance the volunteer's skills and contributions.
Responsibilities
The Programme Support Associate will conduct background research and analysis on Pacific Ocean priorities, including ocean observations, coastal resilience, climate linkages, marine hazards, tsunami preparedness, and Ocean Decade initiatives. Responsibilities include mapping stakeholders, initiatives, and potential partnerships relevant to the IOC's mandate. The Associate will assist in organizing meetings, preparing briefing notes, summaries, and other programme materials. They will support the documentation of consultations, workshops, and training activities, including managing participant coordination and action trackers. Programme monitoring tasks involve maintaining activity records, work plans, and contact lists. The role also includes contributing to knowledge management by organizing reference materials and good practices, and supporting the creation of communication and outreach products. Participation in team meetings and cross-sectoral collaboration is expected.
Work Experience
No prior experience is required, though a demonstrated interest and/or up to two years of experience in ocean, climate, environment, coastal resilience, disaster risk reduction, or sustainable development issues is beneficial. Experience in research, programme support, stakeholder coordination, knowledge management, communications, data organization, or internships is also advantageous. Previous volunteer experience or cross-cultural exposure is highly regarded.
Skills
Key competencies include accountability, adaptability, flexibility, building trust, client orientation, commitment to learning, communication, creativity, integrity, judgment, knowledge sharing, planning, organization, professionalism, and teamwork. Technical skills in research, analytical writing, synthesis, Microsoft Office applications, digital information management, and professional communication are essential. Basic data handling, visualization, or content creation skills are an asset.