Facilities Management Assistant
Organizational Context
The United Nations Assistance Mission in Afghanistan (UNAMA) was established in 2002 as a Political/Peacebuilding Mission. Its mandate focuses on promoting humanitarian assistance, human rights, gender equality, inclusive governance, resilience, and economic stability. UNAMA engages constructively with national, regional, and global stakeholders to foster peace and stability in Afghanistan, supporting the country's sovereignty and the rights of its people within the UN Charter framework.
Job Purpose
The Facilities Management Assistant will support UNAMA's operations by ensuring the satisfactory delivery of contracted services for UNAMA facilities, including buildings, infrastructure, utilities, and open areas. This role involves daily inspections, monitoring contractor performance against contract guidelines and safety plans, and coordinating logistics for supplies. The assistant will also manage front desk services, handle accommodation bookings for staff and guests, and provide logistical support for events, contributing to the smooth functioning of the mission's physical environment.
Responsibilities
Under the supervision of the Chief Facilities Management Unit and Chief Engineering and Facilities Maintenance Section, the UN Volunteer will oversee and coordinate activities related to UNAMA facilities. Key duties include ensuring contracted services for buildings, infrastructure, utilities, and landscaping meet satisfaction levels. The role involves daily inspection of sanitary facilities, monitoring contractor work quality and safety compliance, and reporting any breaches. The assistant will coordinate logistics for accommodation and office supplies, manage front desk services, handle accommodation check-ins/check-outs, and coordinate housekeeping needs. Additionally, the position supports event setup, assists in planning and guiding national staff, supervises personnel, and oversees technical and general services, including administrative tasks for the Facilities Management System.
Work Experience
A minimum of 4 years of progressive experience is required in Hotel Management, Hospitality, Housekeeping, Facilities/Camp Management, and administrative management. Experience in training, capacity building, and mentoring national staff in facilities and housekeeping management is also expected.
Skills
Key competencies include Client Orientation, Communication, Teamwork, Leadership/Supervision, Adaptability and Flexibility, Judgement and Decision-making, Planning and Organizing, and Professionalism. Expertise in Administration, Facilities Management, and Shelter is also required.