Project Management Support Officer
Organizational Context
The UNOPS Africa Regional Office oversees over 250 projects in 40 countries, focusing on fragile and conflict-affected settings. The West Africa Multi-Country Office (WAMCO), based in Dakar, delivers project management, infrastructure, and procurement services across 16 countries in West Africa and the Sahel, supporting peacebuilding, humanitarian assistance, and sustainable development.
Job Purpose
The Project Management Support Officer provides essential operational, analytical, and administrative support to ensure the effective planning, implementation, and monitoring of projects. This role is crucial for efficient project delivery by supporting data management, reporting, procurement, financial, and logistical activities. The incumbent analyzes project data to generate insights for evidence-based decision-making and performance enhancement. By facilitating coordination among project teams, partners, and support units, the role ensures timely activity implementation and compliance with procedures. Field missions may be undertaken to support data collection, training, and stakeholder engagement, thereby strengthening project systems and reporting tools.
Responsibilities
Key responsibilities include managing project data by collecting, cleaning, validating, and structuring it for accuracy and reliability, and developing databases and information systems for real-time tracking. The role involves conducting statistical and qualitative analysis to generate insights and support the preparation of analytical reports and presentations, utilizing tools like Power BI. Operational support includes assisting in project planning, budgeting, and execution, preparing project documentation, coordinating workshops and missions, and liaising with support units for procurement and payments. Financial and administrative coordination involves monitoring budget utilization, reviewing financial reports, and processing transactions. The role also contributes to monitoring and evaluation systems, developing analytical models for strategic planning, and supporting knowledge-building initiatives through training and participation in communities of practice.
Work Experience
Required experience includes working in project management or related fields, and demonstrable proficiency with collaboration tools (e.g., MS Office, G-Suite) and web-based management systems. Experience in multicultural environments, UN system organizations, or in development/humanitarian contexts is desirable.
Skills
Data Analysis, Project Implementation, Stakeholder Management, Data Management, Reporting, Procurement, Financial Coordination, Operational Support, Knowledge Building.