Project Management Support Senior Assistant
Organizational Context
The UNOPS Global Portfolios Office (GPO) supports partners in delivering global impact through diverse expertise, focusing on sustainable development, climate action, and peacebuilding. Operating across over 130 countries, GPO collaborates with governments, financial institutions, and UN agencies on project management, fund management, and HR support. This role is situated within the UNODC Programme Office in Mauritania, based in Nouakchott, reporting to the Programme Coordinator.
Job Purpose
The Project Management Support Senior Assistant is crucial for ensuring the effective delivery of projects by providing comprehensive administrative and coordination support. This role encompasses supporting all phases of the project lifecycle, including planning, monitoring, reporting, and logistics. The incumbent will manage project documentation, track progress, and facilitate communications to ensure that projects meet their objectives efficiently and in compliance with organizational standards. This position directly contributes to the successful execution of UNODC's mandate in Mauritania by maintaining operational efficiency and supporting project stakeholders.
Responsibilities
Provide essential administrative and coordination support for project planning, implementation, monitoring, and reporting, adhering strictly to UNODC rules and SOPs. Track project deliverables, contracts, travel, and grants, ensuring timely follow-up and accurate documentation. Prepare reports, briefing materials, and meeting notes for management and stakeholders, and maintain up-to-date project data in tracking tools. Coordinate logistics for meetings, workshops, and events, including travel, accommodation, and security arrangements, and process travel authorizations and expense claims. Support procurement processes by preparing requisitions, purchase orders, and payment requests in the ERP system, verifying documentation, and assisting with tender reviews and contract administration. Provide administrative and logistical support to senior management, including scheduling and preparing travel documentation, and support the coordination of high-level meetings and visits. Contribute to knowledge building by assisting in the organization of training sessions and participating in knowledge-sharing initiatives.
Work Experience
A minimum of 5 years of relevant experience is required when holding a Secondary School diploma, or 1 year of relevant experience with a first university degree. Experience should be in project management or similar fields, with demonstrable proficiency in collaboration and productivity tools. Experience within the UN System is an asset. Fluency in Hasanya is desired.
Skills
Data Analysis, Project Implementation, Stakeholder Management, Effective Communication, Proficiency in collaboration and productivity tools.