Project Management Support Specialist
Organizational Context
The UNOPS Global Portfolios Office (GPO) operates globally, delivering impactful multi-regional initiatives in sustainable development, climate action, and peacebuilding. It collaborates with governments, financial institutions, and UN agencies, providing services like project and fund management. The Development and Special Initiatives team, within the Sustainable Development Cluster, supports UN Secretariat partners, including the United Nations Office of Counter-Terrorism (UNOCT), focusing on global programs and SDG advancement.
Job Purpose
The Project Management Support Specialist is responsible for coordinating and supporting the effective planning, implementation, and monitoring of projects. This role ensures project delivery aligns with scope, time, cost, quality, and risk parameters, adhering to UNOPS policies and partner requirements. By providing analytical and operational support, tracking performance data, and identifying/resolving implementation challenges, the specialist contributes to achieving project objectives, strengthening partner relationships, and advancing UNOPS' operational goals. The role is crucial for ensuring day-to-day project operations run smoothly and results are delivered effectively.
Responsibilities
Key responsibilities include supporting project planning, implementation, and monitoring according to work plans and budgets, while ensuring timely delivery and adherence to requirements. This involves managing progress against scope, time, cost, and quality, identifying risks, and proposing corrective actions. The role also oversees contracts and supplier performance, embedding sustainability principles. Financial management includes supporting budget utilization, cost control, cash flow management, and accurate reporting. Procurement support involves managing ToRs, bid evaluations, and contract administration. Stakeholder engagement entails maintaining relationships with donors and partners, supporting communication plans, and representing the project. Monitoring and reporting involve tracking performance indicators, preparing reports, and ensuring quality assurance. Applicable personnel management includes assisting with supervision and promoting a safe working environment. Knowledge building involves supporting training and participating in sharing initiatives.
Work Experience
Requires progressively responsible experience in project management or related fields. Demonstrable proficiency in using collaboration and productivity tools (e.g., MS Office, G-Suite) and web-based management systems is essential. Experience working in multicultural environments or UN system organizations in a developing country, and experience in development or humanitarian contexts, are desirable.
Skills
Data Analysis, Project Implementation, Reporting, Stakeholder Management, Enterprise Communication & Collaboration