Partnerships Senior Assistant
Organizational Context
The UNOPS Central African Republic (CAR) office supports national development and peacebuilding through project management, procurement, and human resources. It focuses on strengthening community resilience, enhancing infrastructure, and contributing to peace and security. The office collaborates with international partners and government entities to deliver tangible, sustainable results in CAR, aiming for a more resilient and prosperous future.
Job Purpose
The Partnerships Senior Assistant provides essential administrative and procedural support to the Partnerships Specialist and Officer within the UNOPS CAR office. This role is crucial for maintaining effective partner engagement, ensuring UNOPS's visibility, and accurately documenting project achievements for external communication and reporting. By interpreting existing rules and practices, the assistant facilitates smooth coordination of engagements, manages records, and supports communication activities, thereby ensuring reliable and credible service delivery to both internal and external stakeholders. The position plays a key part in supporting critical development and peacebuilding initiatives in a dynamic environment.
Responsibilities
The Partnerships Senior Assistant is responsible for executing administrative tasks to support partnership and communication efforts. This includes coordinating meetings, travel, and events, maintaining accurate records and engagement dashboards, and providing procedural support for external forums. The role also involves processing administrative support for partner surveys and compiling briefs for research functions. Additionally, the assistant will coordinate activities to enhance UNOPS's visibility through various channels, ensuring project achievements are properly captured and documented for external outreach. A key responsibility is assisting in tracking and monitoring project activities and data for reporting purposes, contributing to the preparation of monitoring reports and compiling data for key performance indicators, while also guiding the documentation of lessons learned and best practices.
Work Experience
A minimum of 1 year of relevant experience in administrative support, partnerships, or communications is required with a Bachelor's degree. Alternatively, 5 years of relevant experience is required with a High School Diploma. Experience within the UN system or other international organizations, and experience supporting visibility and outreach activities, are desirable.
Skills
Administrative Assistance, Communication, Data Collection, Event Planning, Microsoft Office, Relationship Building, Reporting