Administration Associate
Organizational Context
The United Nations Mine Action Service (UNMAS) Syria Programme, based in Damascus, is a key coordinator of humanitarian mine action. It supports UN operations and collaborates with the Syrian Government to establish a national mine action authority. UNMAS operates under UN Security Council resolutions, aiming to mitigate the impact of explosive hazards and support survivors in a context of widespread contamination.
Job Purpose
The Administration Associate role is crucial for ensuring effective communication and information management within the UNMAS Syria Programme. The primary purpose is to provide accurate and efficient translation and interpretation services between English and Arabic for project-related communications with internal and external partners. This includes facilitating clear verbal and written exchanges on various subject matters. Additionally, the role is responsible for meticulously recording, retaining, and organizing project-related information, including proofreading and editing documents, and taking detailed minutes of meetings. The position also involves coordinating and arranging meetings, ensuring logistical arrangements are in place for successful discussions and events.
Responsibilities
Under the Senior Support Services Officer, the Administration Associate will provide comprehensive translation and interpretation services, ensuring precise bi-directional English-Arabic communication for project-related matters such as economy, market development, energy efficiency, business, and finance. This includes accompanying project teams to meetings and documenting discussions. The role is responsible for meticulous information management, including proofreading and editing reports, minutes, and official communications, as well as taking and consolidating meeting notes. Maintaining organized documentation files is also a key duty. Furthermore, the position will coordinate and arrange meetings, liaising with Programme & Operations teams for logistical support and preparing necessary background materials and talking points for discussions.
Work Experience
Two years of relevant experience in English-Arabic/Arabic-English translation and interpretation is required. Proficiency in using collaboration and productivity tools (e.g., MS Office, G-Suite) and web-based management systems is also necessary. Experience in Humanitarian Mine Action activities, working in multicultural environments, or within UN system organizations in a developing country is desirable.
Skills
Interpreting, Translation, Proofreading, Editing, Note-taking, Meeting Coordination, Document Management, MS Office, G-Suite.