Procurement Senior Officer
Organizational Context
The UNOPS Africa Regional Office supports over 250 projects in 40 countries, focusing on fragile settings and advancing national priorities in areas like Climate Action, Health, and Infrastructure. The West Africa Multi-Country Office (WAMCO), based in Dakar, delivers project management, infrastructure, and procurement services across 16 countries. UNOPS in Sierra Leone specifically enhances energy access, water, sanitation, health, and food security through various projects, partnering with the government and international donors to improve basic services and resilience.
Job Purpose
The Procurement Senior Officer is responsible for leading and implementing strategic, effective, and compliant procurement services that align with international best practices and UNOPS regulations. This role ensures the acquisition of goods, services, and works achieves the best value for money while managing associated risks. The officer analyzes complex procurement issues, interprets rules, and provides expert advice. Key contributions include strategic relationship building, demand management, supply market analysis, and knowledge sharing to drive cost reductions and savings. The position requires a strong ethical foundation, fostering a collaborative, client-focused, and results-oriented approach, reporting on procurement activities to management.
Responsibilities
Execute all procurement activities in strict adherence to UNOPS rules, regulations, policies, and strategic frameworks, maintaining a client-focused system with effective internal controls. Collaborate with project managers to develop fit-for-purpose procurement strategies incorporating sustainability and value-for-money principles. Manage all phases of the procurement lifecycle, from strategic planning and sourcing to contract finalization, logistics, and post-award contract management. Develop and maintain supplier rosters. Prepare and monitor procurement plans, ensuring alignment with project timelines and objectives. Coordinate solicitation processes (RFQs, ITBs, RFPs), manage bid evaluations, and participate in contract negotiations. Prepare submissions for Contract and Property Committees, update supplier information in the ERP system, and conduct supplier performance evaluations. Provide expert advice on procurement matters, draft Long-Term Agreements and contracts, and create purchase orders. Utilize e-sourcing tools and contribute to knowledge sharing by organizing training and disseminating best practices.
Work Experience
Requires relevant experience in advising on and implementing policies and procedures for complex procurement programs and strategies within international or multinational organizations. Proficiency in using collaboration tools (e.g., MS Office, G-Suite) and web-based management systems is essential. Experience in multicultural environments, UN system organizations, or developing countries is desirable, as is previous experience in procurement within West Africa or in development/humanitarian contexts.
Skills
Contract Management, Electronic Procurement, Market Analysis, Procurement, Regulations, Risk Management