Project Management Support - Senior Officer
Organizational Context
The Asia Pacific Regional Office oversees UNOPS operations across 17 countries, focusing on strategic leadership and operational excellence. The Afghanistan Country Office (AFCO) has shifted its focus to supporting life-saving initiatives and basic human needs, managing large-scale cash-for-work programs and procuring emergency supplies. This role is within the Private Sector Resilience Program (PSRP), aimed at strengthening Afghan MSMEs.
Job Purpose
The Project Management Support - Senior Officer role is crucial for the effective implementation of the Private Sector Resilience Program (PSRP). This position provides essential operational, administrative, and project management support, ensuring that project activities are executed smoothly and efficiently. The role involves close collaboration with project management to facilitate workflows, monitor financial and procurement processes, and contribute to accurate and timely reporting. By ensuring adherence to UNOPS and donor requirements, this role directly supports the program's objectives of strengthening the resilience and job creation potential of Afghan Micro, Small and Medium Enterprises (MSMEs), particularly benefiting women, youth, and returnees.
Responsibilities
Provide comprehensive project support, including advising management on UNOPS policies, financial regulations, and donor requirements for efficient implementation. Support annual planning, workplan updates, and operational readiness tracking. Manage work packages and conduct site visits as directed to review compliance. Establish and monitor internal control systems for administrative actions and workflows. Monitor project financials, track commitments and disbursements, and advise on cash flow and budget realignments. Ensure accurate data entry in the oneUNOPS ERP system and produce financial and administrative reports. Support procurement processes for technical services and manage the grant-making lifecycle, including proposal evaluations and grantee monitoring. Prepare Terms of Reference for project inputs, monitor HR requirements, and manage travel. Coordinate with internal support units and maintain management information systems. Continuously monitor project quality indicators, maintain project registers, and manage data compilation and analysis. Provide inputs for progress reports and maintain project files for institutional memory. Organize and facilitate stakeholder meetings, liaise with the Programme Management Office, and support the compilation of lessons learned.
Work Experience
A minimum of two years of professional experience in project management, project support, or administration with a Master's degree, or four years with a first-level university degree. Proficiency in computer and office software packages is required. Desired: Experience with the World Bank, UN agencies, NGOs, private sector partners, or grant programs.
Skills
Project Planning, Project Coordination, Financial Management, Budget Tracking, Procurement Support, Stakeholder Management, Reporting, Quality Assurance, Risk Management, Communication, Data Analysis, Compliance.