Assistant.e logistique (Magasinier.e)
Organizational Context
UNOPS operates across Africa, supporting over 250 projects in 40 countries, focusing on fragile and conflict-affected regions. The North Africa Multi-Country Office (NAMCO) in Tunis manages operations in four countries, delivering project management, financial, infrastructure, procurement, and HR support. In Madagascar, UNOPS partners with the government on sustainable development initiatives in health, energy, agriculture, and infrastructure, aiming to improve essential service delivery and local economic growth.
Job Purpose
The Logistics Assistant (Warehouse Keeper) is responsible for the physical and administrative management of UNOPS stocks in Madagascar. This role ensures the accurate and timely reception, secure storage, digital traceability, and efficient distribution of materials and equipment. The position requires strict adherence to UNOPS's compliance procedures, maintaining inventory reliability, and ensuring the safety and maintenance of warehouse facilities. The incumbent will manage all warehouse transactions, conduct regular inventory checks, and report on stock status, contributing to the smooth operational flow of projects and the effective utilization of resources.
Responsibilities
Under the direct supervision of the Logistics Officer, the Warehouse Keeper will manage the reception and inspection of goods, verifying purchase orders and invoices, and preparing inspection reports for inventory system registration. They will ensure all UNOPS materials are registered, tracked from receipt, and labeled before allocation. The role involves updating the database, analyzing data, and generating periodic inventory reports. Responsibilities include managing the movement of materials between offices and with partners, allocating materials based on needs, and ensuring receipt acknowledgments are signed. The Warehouse Keeper will conduct periodic physical inventories, assist with incident reports for lost or damaged items, and ensure partner-returned equipment is in good condition. They will organize and maintain filing systems for material management, process all warehouse transactions according to UNOPS procedures, and manage the issuance of materials and office supplies. Additionally, the role includes maintaining a materials ledger, organizing storage according to safety standards, assessing storage space needs, and managing the distribution of stock, ensuring timely recording of all stock management information in the computerized system.
Work Experience
A minimum of 4 years of relevant experience in fixed asset management, warehouse management, logistics, or related fields is required with a secondary school diploma. Experience operating forklifts/pallet jacks is mandatory. Proficiency in MS Windows (Word, Excel, PowerPoint) is also required.
Skills
Agility, Inventory Management, Warehouse Operations, Logistics, Asset Tracking, Reporting, Compliance, Data Entry, Forklift Operation, MS Office Suite.