Procurement & Log Assistant - UNOCHA
Organizational Context
The United Nations Office for the Coordination of Humanitarian Affairs (OCHA) is part of the UN Secretariat, responsible for coordinating humanitarian actors to ensure a coherent response to emergencies. OCHA's mission is to mobilize and coordinate effective, principled humanitarian action. The Regional Office for West and Central Africa (ROWCA), based in Dakar, aims to strengthen its operational capacities.
Job Purpose
This role supports the efficient and effective functioning of the OCHA Regional Office for West and Central Africa (ROWCA) in Dakar. The Procurement and Logistics Assistant provides administrative support for the acquisition of goods and services, ensuring timely delivery and adherence to UN procedures. The position is crucial for maintaining office operations, managing supplies, equipment, and vehicles, and ensuring the smooth flow of communications and administrative tasks. The role contributes to OCHA's mandate by facilitating the operational needs of humanitarian response efforts in the region.
Responsibilities
Provide administrative support for procurement activities, including reviewing purchase requests, verifying supplier availability, tracking orders, and supporting tender documentation. Manage office inventory, supplies, equipment, and vehicles, ensuring availability and maintenance according to UN rules. Handle mail and telephone communications, preparing outgoing shipments and distributing incoming mail. Perform administrative tasks related to office operations, such as managing cleaning services, office maintenance, and meeting room scheduling. Conduct inventory management, including regular updates and participation in physical counts. Support the organization of workshops and events, manage office supplies, and assist with vehicle-related administrative documentation. Ensure efficient fuel consumption tracking and daily staff attendance reporting for security purposes.
Work Experience
A minimum of five years of professional experience with a high school diploma, or two years with a university degree, in administration, secretarial, logistics, or a related field is required. Experience in logistics, particularly in humanitarian emergency zones, is essential. Proficiency in Microsoft Office Suite and internet applications is necessary. Recent experience in procurement and logistics within a UN agency or international organization is an asset.
Skills
Procurement and supplier research, financial analysis, data management, procurement management, client satisfaction, client relationship management, clear and concise communication (written and verbal), adaptability, problem-solving, and IT proficiency (Microsoft Office, Internet).