Project Administrator
Organizational Context
The United Nations Industrial Development Organization (UNIDO) promotes industrial development for poverty reduction, inclusive globalization, and environmental sustainability, aligning with the 2030 Agenda and SDG-9. The Directorate of Technical Cooperation and Sustainable Industrial Development (TCS) oversees strategies for sustainable industrial development, including digitalization. The Division of Digital Transformation and Artificial Intelligence (TCS/DAI) promotes digital technologies and innovation ecosystems. The UNIDO Innovation Lab (InnoLab) supports innovation and digital transformation, leading the ScaleX innovation acceleration programme. The ScaleX Alliance for Cities is a global platform to address urban challenges through partnerships.
Job Purpose
To provide coordination, administrative, partnership development, communication, and project implementation support for the establishment and operationalization of the ScaleX Alliance for Cities, facilitating collaboration with Bridge for Cities and supporting the Western Balkans ScaleX initiative.
Responsibilities
Support project document preparation, workplans, stakeholder engagement, and fundraising materials. Organize meetings, workshops, and events. Maintain project files and databases. Coordinate with internal UNIDO departments and external partners. Facilitate collaboration with Bridge for Cities. Map and engage prospective city, industry, university, and financial partners. Support fundraising efforts by researching donors and preparing proposals. Assist in documenting lessons learned from the Western Balkans ScaleX initiative and contribute to knowledge resources.
Work Experience
At least three years of relevant professional experience in project coordination, project administration, urban development, innovation, industrial development, local economic development, or international development. Demonstrated experience working with cities, municipal governments, local authorities, city networks, or urban-development programmes. Experience supporting multi-stakeholder initiatives involving public institutions, industry, universities, research organizations, startups, innovation intermediaries, development partners, or international organizations. Experience organizing stakeholder consultations, workshops, events, and meetings. Experience preparing professional correspondence, meeting notes, concept notes, presentations, briefing materials, and short reports in English. Proficiency in Microsoft Office applications is required. Experience in donor research, partnership development, proposal preparation, or resource mobilization support is desirable. Familiarity with city-industry-university collaboration, local innovation ecosystems, entrepreneurship, sustainable urban development, industrial transition, or SDG localization is desirable. Previous experience with city-focused SDG programs, UN entities, international organizations, or development cooperation projects is highly desirable. Experience in developing or transition economy contexts is an asset.
Skills
Project coordination, administrative support, partnership development, communication, event organization, stakeholder engagement, report writing, research, Microsoft Office proficiency.