Programme Assistant
Organizational Context
The United Nations Industrial Development Organization (UNIDO) promotes industrial development for poverty reduction, inclusive globalization, and environmental sustainability. UNIDO's mission is to promote and accelerate inclusive and sustainable industrial development in Member States, aligning with the 2030 Agenda and Sustainable Development Goals (SDGs), particularly SDG-9. The organization's Medium-Term Programme Framework (MTPF) 2026-2029 guides its strategic direction, focusing on fair supply chains, food security, renewable energy, and climate action, with cross-cutting priorities in policy advice, skills development, digitalization, gender equality, and private sector investment. UNIDO operates through technical cooperation, research, normative functions, and partnerships, with its Directorate of Global Partnerships and External Relations (GLO) overseeing Member State relations and external partnerships. The Division of Regional Bureaus and Field Coordination Offices (GLO/RFO) coordinates UNIDO's field representation and interventions, ensuring alignment with Member State needs and development partner priorities. Field offices represent UNIDO, build stakeholder relations, identify development priorities, and support project formulation and implementation, including Country Programmes (CPs) and Programmes for Country Partnership (PCPs). This position is located in the UNIDO Sub-regional Office in Colombia.
Job Purpose
To provide administrative and programmatic support in the development and administration of technical cooperation programmes and projects, ensuring efficient service delivery and process consistency within the UNIDO Sub-regional Office in Colombia.
Responsibilities
Screen and respond to correspondence, manage supervisor's calendar and appointments, draft and proofread documents, conduct research and compile information, analyze project data and financial information, monitor project budgets and expenditures, support project implementation and closure, process administrative and project-related transactions using SAP, ensure data accuracy in corporate systems, coordinate logistical arrangements for meetings and events, identify and propose improvements to operational processes, support engagement with the UN Country Team (UNCT), maintain filing systems and databases, and utilize digital technologies for information management and reporting.
Work Experience
A minimum of five years of working experience in providing support to managerial/professional staff and assisting in project/programme development and implementation is required. Candidates with a first-level university degree need at least three years of relevant experience. Experience in UN system office procedures and practices, proficiency in Microsoft Office, and experience maintaining electronic/physical filing systems are required. Experience with SAP or similar ERP software is desirable.
Skills
Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint), experience with SAP or similar ERP systems, strong administrative and organizational skills, research and analytical abilities, attention to detail, ability to manage multiple tasks, and familiarity with digital technologies and AI-enabled tools.