Consultant Event Planner
Organizational Context
UNICEF works in over 190 countries and territories to save children’s lives, defend their rights, and help them fulfill their potential. We are committed, passionate, and proud of what we do for as long as we are needed. Promoting the rights of every child is not just a job – it is a calling.
Job Purpose
The Office of Strategy and Evidence- Innocenti requires an events vendor to support the production of major conferences in Florence. It is crucial that the event be carried out in a highly professional and sophisticated way. This includes maximizing the experience of the participants before, during and after the event. To allow the guests to be fully focused on the content, logistics need to be run smoothly, be well-conceived and emotionally resonant. The consultant will be responsible for the overall planning, coordination, and execution of these major conferences, ensuring a seamless and impactful experience for all attendees.
Responsibilities
The consultant will be responsible for the comprehensive planning and execution of major conferences, ensuring a highly professional and sophisticated event. This includes managing all logistical aspects, from venue selection and setup to catering and audiovisual services, to maximize participant experience before, during, and after the event. The role requires meticulous attention to detail to ensure smooth operations, allowing attendees to focus on the conference content. Responsibilities include developing detailed event timelines, managing budgets, coordinating with vendors and stakeholders, and overseeing on-site event management. The consultant must also ensure that all event elements are well-conceived and emotionally resonant, contributing to a positive and memorable experience. This involves proactive problem-solving and adaptability to address any unforeseen challenges that may arise during the event production process. The goal is to deliver impactful conferences that align with UNICEF's standards and objectives.
Work Experience
At least 10 years of demonstrable experience in event management, specifically within the Florence area.
Skills
Event management, Logistics coordination, Budget management, Vendor management, Stakeholder engagement, Interpersonal skills, Organizational skills, Multicultural environment adaptability, Problem-solving, Communication