Batch of 2 positions: Procurement Assistant, G-5, Temporary Position, 364 days, Supply Division, Service Contracting Centre, O/P Budapest (Open to EU citizens/valid Hungarian work permit holders)
Organizational Context
UNICEF works in over 190 countries and territories to save children’s lives, defend their rights, and help them fulfill their potential. We are committed, passionate, and proud of what we do for as long as we are needed. Promoting the rights of every child is not just a job – it is a calling.
Job Purpose
Under the supervision of the Contracts Specialist, the Procurement Assistant provides a broad range of transactional, procedural, and administrative tasks in support of service contracting activities. This role is crucial for supporting the organization in delivering on program commitments and strategic plan targets, including those related to normative mandates and programmatic responses to emerging priorities. The assistant ensures timely and efficient output compliant with UNICEF rules and regulations, demonstrating the capacity to research, adapt, and evaluate irregular cases, and recommend process improvements.
Responsibilities
Prepares and analyzes data on past and present procurement transactions to determine appropriate procurement strategies for different Service Categories, including collaboration with other UN agencies. Supports planning through coordination with UNICEF Global Programme Divisions and other Headquarter Divisions, and provides support to Divisions through the requisitioning stage. Reviews incoming requirements for appropriateness and completeness of ToRs and other documentation. Drafts and prepares Requests for Proposals, and coordinates proposal evaluations, ensuring timely, transparent, and fair procurement processes that promote competition and value for money. Assists with preparation of Contract Review Committee (CRC) submissions. Drafts and issues Contracts, ensuring timely signing and proper filing. Monitors contract progress, ensures proper contract management, and coordinates amendments. Drafts and issues Long-Term Agreements (LTAS) for services, monitors their use, and follows up on performance issues. Keeps Contracting Dashboard and other information management systems updated with contractual information for reporting. Maintains document filing on SharePoint in accordance with UNICEF guidelines. Performs any other duties as requested by the supervisor.
Work Experience
At least 5 years of progressively responsible supply-related work experience, including procurement and contracting.
Skills
Supply Chain Management, SAP, Excel, PowerPoint, Word, Computer Skills, Business Administration, Communication, Coordination, Documentation