National Individual Consultancy - EU4People Programme Assistant, Social Policy Section
Organizational Context
UNICEF operates in over 190 countries, dedicated to saving children's lives, defending their rights, and helping them reach their full potential. We are committed to our mission, offering diverse opportunities for professional and personal growth within a passionate and inclusive culture. Join us to make a difference for children worldwide.
Job Purpose
The Programme Assistant will provide essential administrative and operational support to the EU4People programme, ensuring timely and accurate completion of documentation, partnership follow-up, financial processes, procurement, event management, and records keeping. This role is crucial for maintaining the smooth operation of the programme, which is a multi-year EU-funded initiative implemented in partnership with UNDP, UNFPA, and ILO. The assistant will facilitate systematic communication with partners and vendors, maintain tracking systems for implementation and transactions, and ensure all activities align with UNICEF's established workflows and procedures. The objective is to ensure programme-side documentation and follow-up are meticulously managed, contributing to the overall success and accountability of the EU4People programme.
Responsibilities
Provide comprehensive administrative and operational support for the EU4People programme, focusing on documentation, partnership management, and financial processes. Ensure all programme-side documentation, including that related to partnerships, Harmonized Approach to Cash Transfers (HACT), invoices, and payments, is complete, organized, and submitted in a timely manner according to UNICEF workflows. Support the systematic communication with programme partners, vendors, and service providers, maintaining clear and effective correspondence. Maintain and update implementation and transaction-status trackers to facilitate effective programme management and oversight. Prepare complete, transaction-ready packages for SAP/FIORI system actions, submitting them through established workflows and tracking their completion. Respond promptly to requests for additional documentation or clarification from programme staff and stakeholders. Assist in the coordination of programme-related events, meetings, workshops, and travel, including logistical and administrative arrangements. Ensure accurate and organized record-keeping for all programme activities and transactions. Support the Programme Associate (PA) Hub/Operations/Finance/Supply in managing programme-related administrative tasks and ensuring compliance with UNICEF procedures. Contribute to the overall efficiency and effectiveness of the EU4People programme by ensuring administrative processes are streamlined and well-managed.
Work Experience
A minimum of five years of relevant administrative work experience is required. This should include experience in programme/project administration, supporting partnerships, managing financial documentation and payments, procurement support, vendor coordination, event/travel logistics, and records management.
Skills
Strong organizational skills, Excellent follow-up skills, High attention to detail, Ability to prepare complete and traceable administrative documentation, Proficiency in office software, Effective communication skills, Record keeping, Partnership support, Financial documentation management, Event coordination, Procurement support, Vendor coordination