Operations Specialist (Admin, Supply & Procurement), NOC, FT, #138485, Kingston, Jamaica, Multi-Country Office for the Caribbean
Organizational Context
UNICEF's Caribbean Multi-Country Office (MCO) serves twelve countries, focusing on advancing results for children through an integrated programme. The region faces challenges like learning losses, mental health concerns, violence, child poverty, and climate disasters, with persistent inequalities. The MCO employs a management strategy emphasizing impact, effectiveness, agility, groundedness, and people-centeredness.
Job Purpose
The Operations Specialist (Administration, Supply and Procurement) reports to the Deputy Representative (Operations) and plays a crucial role in overseeing procurement, supply chain, and logistics operations within the UNICEF Caribbean MCO. This position is integral to ensuring that robust governance frameworks, effective risk management systems, and comprehensive performance monitoring mechanisms are established and function efficiently. The incumbent acts as a coordinator for the administration, procurement, supply, and logistics portfolio, supporting the Deputy Representative in setting strategic direction, upholding governance standards, monitoring performance, and driving continuous optimization of integrated operational services across the twelve countries served by the MCO. The role contributes to the overall effectiveness and efficiency of UNICEF's operations in the region, ensuring resources are managed optimally to support children's rights and well-being.
Responsibilities
Support the Deputy Representative (Operations) in the strategic direction, governance, performance oversight, and continuous optimization of integrated operational services, including administration, procurement, supply, and logistics. Coordinate the administration, procurement, supply, and logistics portfolio within the Operational Support Working Group. Ensure the effective functioning of governance frameworks, risk management systems, and performance monitoring mechanisms for procurement and supply chain operations. Provide guidance and support to country offices within the MCO on procurement, supply chain, and logistics matters. Monitor procurement activities to ensure compliance with UNICEF rules and regulations, and best practices. Analyze supply chain performance data to identify areas for improvement and implement optimization strategies. Support the development and implementation of supply chain strategies aligned with UNICEF's regional and global objectives. Facilitate capacity building for staff involved in procurement and supply chain functions. Contribute to the development of annual work plans and budgets related to operational support. Ensure timely and efficient delivery of supplies and services to support programme implementation across the MCO. Manage and mitigate operational risks associated with procurement and supply chain activities. Foster collaboration and knowledge sharing among country offices and working groups on operational matters.
Work Experience
A minimum of five years of progressively responsible professional experience in operations management, procurement, supply chain, or logistics, with at least two years in a developing country context. Experience in a UN or international organization is an asset.
Skills
Procurement, Supply Chain Management, Logistics, Operations Management, Risk Management, Performance Monitoring, Governance, Budgeting, UNICEF Rules and Regulations, Data Analysis, Strategic Planning, Capacity Building