Senior Admin Finance Assistant
Organizational Context
UNHCR, the UN Refugee Agency, is a global leader in providing protection and sustainable solutions for refugees. We are committed to ensuring the rights and well-being of displaced populations worldwide. Our operations in Turkiye are vital to supporting refugees and asylum-seekers in the region, upholding international refugee law and humanitarian principles.
Job Purpose
The Senior Admin Finance Assistant will provide comprehensive administrative and financial support to the UNHCR office in Ankara, Turkiye. This role is crucial for ensuring the smooth and efficient operation of the office by managing financial transactions, maintaining accurate records, and supporting administrative processes. The incumbent will assist in budget monitoring, financial reporting, and ensuring compliance with UNHCR financial rules and regulations. This position requires a proactive approach to problem-solving, attention to detail, and the ability to work effectively in a dynamic humanitarian environment. The Senior Admin Finance Assistant will play a key role in supporting the financial integrity and administrative efficiency of the office, contributing directly to UNHCR's mandate of protecting refugees and finding durable solutions.
Responsibilities
Provide administrative support to the office, including managing correspondence, scheduling meetings, and maintaining office records. Process financial transactions, such as invoices, payments, and reimbursements, in accordance with UNHCR financial procedures. Assist in the preparation of financial reports, budget monitoring, and analysis. Maintain accurate financial records and ensure proper documentation for all transactions. Support the finance team in audit preparations and follow-up actions. Manage petty cash and ensure its proper reconciliation. Assist in procurement processes, including obtaining quotations and preparing purchase orders. Ensure compliance with UNHCR's financial rules, regulations, and administrative policies. Support the onboarding and administrative needs of new staff and affiliates. Contribute to the continuous improvement of administrative and financial processes. Handle travel arrangements and claims for staff and visitors. Maintain an organized and efficient filing system for all financial and administrative documents. Liaise with internal and external stakeholders on administrative and financial matters as required. Perform other related duties as assigned by the supervisor to ensure the smooth functioning of the office.
Work Experience
A minimum of three years of relevant work experience in finance, accounting, or administration, preferably within an international organization or humanitarian context.
Skills
Financial transaction processing Budget monitoring Financial reporting Record keeping Compliance with financial regulations Administrative support Procurement support Attention to detail Problem-solving Interpersonal skills Communication skills Proficiency in office software