Programme Specialist on Policies and Procedures Manual (PPM) Directorate, Programme Division
Organizational Context
UNFPA is the lead United Nations agency dedicated to delivering a world where every pregnancy is intended, every childbirth is safe, and every young person's potential is fulfilled. The incumbent will work under the Chief of the Programme Division Directorate, managing the UNFPA regulatory framework to ensure consistency with organizational needs, UN initiatives, and regional perspectives. This role provides crucial policy and partnership support to UNFPA personnel globally.
Job Purpose
The Programme Specialist, PPM, is responsible for managing the UNFPA regulatory framework, developing programming standards, and maintaining the Policies and Procedures Manual (PPM). This role ensures the PPM is user-friendly, accessible, and responsive to the evolving needs of the organization, aligning with UN initiatives and regional perspectives. The incumbent's work facilitates accountability, effectiveness, efficiency, and adaptability of UNFPA operations in a dynamic global context, ensuring policies and procedures support the organization's mandate.
Responsibilities
The Programme Specialist will manage the systematic preparation and maintenance of UNFPA's Policies and Procedures Manual (PPM), overseeing its promulgation process and setting drafting standards. This includes leading the formulation and update of policies for development, approval, and issuance, and conducting risk and efficiency analyses. The role involves providing authoritative guidance on policy interpretation and application, promoting the PPM through briefings and training, and conducting final reviews of policy versions. Additionally, the specialist will analyze programme data and policy gaps to develop and update partnership policies, contribute to donor reviews, and coordinate implementing partner data publication. The incumbent will also represent UNFPA on the UN Partner Portal Change Advisory Board and oversee its use within UNFPA.
Work Experience
At least 7 years of progressive professional experience in policy formulation, management, and development assistance programmes, with at least five years at the international level. Proven experience in developing and supporting the implementation of new policies is required. Experience with automated management systems and strong analytical, judgment, and critical thinking skills are essential.
Skills
In-depth knowledge of programming policy and procedures manual development and implementation. Strong analytical and strategic thinking skills. Ability to develop and apply professional expertise, manage oneself and relationships, and communicate effectively. Experience in results-based programme management, building strategic alliances, and innovating new approaches. Ability to lead virtual teams and demonstrate client orientation.