Programme Analyst on Policies and Procedures Manual (PPM) Directorate, Programme Division
Organizational Context
UNFPA is the lead United Nations agency dedicated to fulfilling every young person's potential, ending preventable maternal deaths, and ending unmet needs for family planning. The Programme Division Directorate manages the UNFPA regulatory framework, ensuring alignment with organizational needs and UN initiatives. This role supports the Programme Specialist, contributing to policy and partnership support for UNFPA personnel.
Job Purpose
The Programme Division is responsible for maintaining the UNFPA Policy and Procedures Manual (PPM) and providing essential policy advice and guidance to all UNFPA personnel. This role is crucial in ensuring the integrity and accessibility of the organization's regulatory framework. By supporting the Programme Specialist, the incumbent will contribute to the effective management, update, and quality assurance of policies and procedures, thereby enabling staff to operate effectively and be held accountable to established standards. This function is vital for maintaining operational consistency and supporting UNFPA's strategic objectives.
Responsibilities
The role involves the update, maintenance, and quality assurance of the UNFPA Policy and Procedures Manual (PPM), including programme and technical area policies. This includes managing PPM websites, overseeing the promulgation of new and revised policies, and conducting quality assurance reviews to ensure consistency. The incumbent will liaise with policy owners, conduct annual PPM reviews, and analyze related data. A key aspect is utilizing digital and AI tools to enhance PPM management, analysis, and user experience, including training AI models and integrating AI solutions. The role also provides policy promotion and guidance to staff, assists with audit recommendations, and supports partnership management by developing system enhancements for partner management portals and troubleshooting related issues. Training materials for partners and personnel will be developed, and support will be provided for interagency working groups.
Work Experience
Requires 2 years of progressively responsible professional experience in development assistance programmes, policy, or law. Experience in policy promulgation, data analysis, and document management is essential. Strong verbal and written communication skills, systematic organizational skills, and attention to detail are necessary.
Skills
Core competencies include integrity, commitment to UNFPA and the UN system, embracing cultural diversity and change, achieving results, accountability, professional expertise, analytical and strategic thinking, and teamwork. Functional skills involve identifying opportunities for efficiency, contributing to organizational priorities, and adapting plans to changing conditions.