National Procurement Officer
Organizational Context
The United Nations Educational, Scientific and Cultural Organization (UNESCO) seeks a National Procurement Officer for its Project Antenna Office in Yangon, Myanmar. Reporting to the Head of the Project Antenna Office and working under the supervision of the Senior Operations Officer, the role is crucial for coordinating and supporting procurement, contract management, and administrative processes. The position ensures compliance with UNESCO's rules and regulations, advising management on procurement and operational matters to facilitate program and operational implementation.
Job Purpose
The National Procurement Officer is responsible for overseeing and executing procurement processes to support the UNESCO Project Antenna Office in Yangon. This involves coordinating procurement planning, ensuring quality assurance, and monitoring compliance with all relevant policies, rules, and regulations. The role requires reviewing procurement requests, developing and maintaining procurement plans, and managing the acquisition of goods, services, and works. Additionally, the officer will administer solicitation processes, provide technical support to evaluation committees, conduct market research, and offer guidance on procurement strategies and risk management. The position also entails maintaining procurement documentation, tracking systems, and fostering relationships with stakeholders to ensure efficient and effective procurement operations aligned with UNESCO's objectives.
Responsibilities
Coordinate procurement planning, ensuring quality assurance and compliance with policies, rules, and regulations. Review and verify procurement requests and supporting documents for completeness and accuracy. Develop, implement, and maintain procurement plans, work plans, and schedules for ongoing and new requirements. Support the acquisition, delivery, monitoring, and contract management of goods, services, works, and supplies. Administer solicitation processes, including document preparation, publication, clarification, bid evaluation, and vendor negotiations. Provide secretariat and technical support to evaluation committees, ensuring fairness, transparency, and value for money. Conduct market research and supplier analysis, advising on appropriate procurement approaches, risks, and value-for-money considerations. Offer technical guidance and capacity-building support to staff on procurement procedures. Prepare and maintain all procurement-related documentation, including contracts, purchase orders, and reports. Analyze procurement requirements to identify aggregation opportunities and develop sourcing strategies. Maintain procurement and contract tracking systems to monitor compliance, supplier performance, and delivery schedules. Develop and maintain working relationships with UN organizations, government counterparts, and other partners. Carry out additional activities as required to ensure team success.
Work Experience
Minimum of two years of relevant professional experience with a Bachelor's degree, or less than two years with a Master's degree, in planning and managing procurement processes. This includes experience in sourcing, solicitation, tendering, bid evaluation, contract administration, and supply chain management. Demonstrated experience in ensuring compliance with procurement policies and procedures within national or international organizations is required.
Skills
Excellent organizational, communication, and interpersonal skills. Ability to work independently, manage multiple assignments, and meet deadlines. Strong drafting and report writing abilities. Proficiency in Microsoft Office Suite. Strong analytical, creative thinking, and problem-solving skills. Ability to work effectively in a team and in a multicultural environment. High sense of responsibility and accountability.