Project Assistant ( Education )
Organizational Context
UNESCO's Education Sector is dedicated to advancing global education initiatives. This Project Assistant role supports programs focused on combating racism, antisemitism, and preventing genocide through educational means. The position operates under the direct supervision of a Programme Specialist/Team Leader within the Citizenship and Peace Education Section, contributing to the division's overarching goals.
Job Purpose
The Project Assistant will provide essential administrative support to UNESCO's critical educational programs aimed at fostering peace and combating discrimination. This involves assisting with procurement, finance, and travel arrangements in strict adherence to UNESCO's rules and procedures. The role also entails supporting the creation, review, and dissemination of program documents, including reports and presentations. Furthermore, the incumbent will monitor project activities and budgets, prepare necessary documentation for budget revisions, and provide logistical support for meetings, workshops, and conferences. This position is crucial for the smooth and efficient operation of educational initiatives focused on addressing sensitive global issues through learning and dialogue.
Responsibilities
Key responsibilities include assisting with procurement and finance tasks, such as processing contracts, purchase orders, and travel arrangements according to UNESCO regulations. This involves data entry, drafting contract amendments, liaising with contractors, and preparing payment files. The role also requires supporting the creation, review, and delivery of various documents, including correspondence, memos, reports, and presentations, and coordinating with corporate services for translation and printing. Monitoring project activities and budgets, assisting with budget revisions, and preparing internal reports are also vital functions. Additionally, the Project Assistant will provide comprehensive administrative and logistical support for missions, meetings, workshops, and conferences, including preparing working documents and coordinating participants. The incumbent will operate with a degree of independence, making decisions on work priorities and exercising initiative to resolve issues, while establishing effective working relationships with internal and external stakeholders.
Work Experience
A minimum of five years of work experience in administrative support or project/programme implementation assistance is necessary. Previous experience with UNESCO, including familiarity with its administrative and financial procedures, is desirable.
Skills
Essential skills include excellent organizational and coordination abilities, with a strong capacity for managing travel and meeting arrangements. High attention to detail, the ability to work under pressure, and flexibility are crucial. Strong interpersonal and communication skills, proficiency in MS Office, and knowledge of enterprise resource planners (preferably SAP) are required. The ability to work effectively in a multicultural team, act with tact and diplomacy, and convey information clearly are also important.