Administrative (HR) Assistant
Organizational Context
UNESCO, a specialized United Nations agency, is a long-term strategic partner in Afghanistan, focusing on education support aligned with the UN Strategic Framework for Afghanistan (2023-2027) and global education priorities. The organization aims to meet current educational needs while building a foundation for future sector reconstruction and improvement, as outlined in the UNESCO Medium-Term Strategy (2022-2029).
Job Purpose
The Administrative (HR) Assistant, reporting to the Head of Office and Senior Operations Officer, will support the Administration Section at the UNESCO Kabul Office. This role is crucial for managing HR-related functions, including assisting hiring managers with job openings, reviewing applicant eligibility, and coordinating pre-recruitment formalities like reference and academic verifications. The position also involves preparing appointment offers, scheduling candidate assessments, and maintaining applicant rosters. Additionally, the assistant will process monthly payroll, manage danger pay adjustments, act as a certifying officer in SAP, conduct exit interviews, and respond to HR-related queries, contributing to the smooth operation of HR services.
Responsibilities
Support hiring managers in developing and reviewing draft job openings, ensuring alignment with evaluation criteria and job descriptions. Assist in reviewing applicants to confirm they meet eligibility requirements. Initiate and follow up on reference checks and academic verifications to complete pre-recruitment formalities. Prepare and issue offer of appointments. Coordinate and schedule candidate assessments, including written tests, examinations, and interviews. Maintain an updated electronic roster of successful applicants for national category job openings. Process monthly payroll for staff and service contract holders. Track and adjust monthly danger pay for all personnel, cross-referencing with relevant teams. Create and maintain financial records for danger pay and process payments. Act as a certifying officer in SAP within authorized limits, adhering to UNESCO financial policies. Conduct exit interviews for departing staff and assist with separation procedures. Draft responses to HR-related inquiries. Participate in HR Working Group meetings. Perform other related duties as assigned.
Work Experience
A minimum of 10 years of professional experience in Human Resource, Administration, or operations is required. At least 5 years of this experience must be within international organizations and a diverse working environment. Experience working with UN agencies in Human Resources is desirable.
Skills
Excellent writing, communication, and organizational skills are essential. Proficiency in computer and internet use is required. Strong teamwork skills, particularly in a diverse working environment, are necessary. Knowledge of computer programs and the internet is also required.