Project Associate Admin and Finances
Organizational Context
The United Nations Development Programme (UNDP) in Senegal supports integrated solutions for poverty reduction, inequality, community resilience, and democratic governance. The Governance portfolio focuses on strengthening democratic institutions, rule of law, and citizen participation. This role supports the expanding Governance portfolio, contributing to strategic results through essential administrative and financial project support.
Job Purpose
The Project and Administrative Associate (NPSA-6) in Dakar, Senegal, provides crucial administrative and financial support to the UNDP's Governance portfolio. This role ensures the efficient, transparent, and compliant management of project resources, contributing to the achievement of strategic programmatic outcomes. The associate will support project implementation, budget monitoring, financial reporting, and operational compliance with UNDP procedures. This position is key to the effective functioning of the Governance team and the successful delivery of development projects in Senegal, aligning with national priorities and Sustainable Development Goals.
Responsibilities
Provide financial and budgetary support by monitoring project execution, ensuring efficient resource utilization, and assisting in budget preparation and updates. Manage administrative and operational tasks, including processing requisitions, contracts, and payments, and ensuring compliance with UNDP rules. Support the logistical organization of project activities such as workshops and meetings, and maintain project documentation. Monitor implementing partners' financial and administrative compliance, verify reports, and contribute to risk management. Prepare financial dashboards and reports for stakeholders, ensuring data quality and supporting performance monitoring. Assist in portfolio planning, coordination between teams, and follow-up on agreed actions. Contribute to knowledge management by documenting best practices and supporting capacity building on administrative and financial procedures.
Work Experience
A minimum of 6 years of progressive experience with a secondary diploma, or 3 years with a Bachelor's degree, is required in project administrative and financial support or coordination. Experience in financial planning, project budget management, and analyzing financial reports is essential. Proficiency in office software and ERP systems is necessary. Experience in a development or multilateral context, particularly with UNDP, is desirable.
Skills
Project Management, Financial Management, Budget Monitoring, Administrative Support, Operational Compliance, Reporting and Financial Analysis, Risk Management, Client/Customer Management, Proficiency in MS Office Suite (Word, Excel, SharePoint, Teams), Advanced knowledge of Web-based management systems (ERPs), Fluency in French and Wolof.