Asociado/a de Adquisiciones (Abierto a candidatos internos y externos)
Organizational Context
The United Nations Development Programme (UNDP) is a global organization dedicated to ending poverty, inequality, and climate change. In Panama, UNDP supports national, municipal, and comarca-level development initiatives, aligning with the UN Sustainable Development Cooperation Framework. This role is within the Equality and Inclusion Cluster, supporting the "Latidos del Barrio" project, which aims to strengthen social inclusion and the creative economy.
Job Purpose
The Procurement Associate will be responsible for executing procurement processes for goods, services, and works for the "Latidos del Barrio" project, ensuring compliance with UNDP's rules, policies, and procedures. This involves planning, market research, tendering, evaluation, and contract management. The role contributes to the effective and efficient delivery of project objectives by ensuring timely and cost-effective acquisition of necessary resources. The position supports the Project Coordinator in managing procurement activities and ensuring adherence to established timelines and standards, ultimately facilitating the project's success in transforming communities through culture and economic development.
Responsibilities
The Procurement Associate will manage and execute procurement processes for goods, services, and works, including planning, market research, and pre-qualifying vendors. This involves conducting RFQs, RFPs, ITBs, and direct contracting according to UNDP regulations. Responsibilities include reviewing terms of reference, coordinating pre-bid conferences, receiving and evaluating offers, and organizing evaluation panels. The role also entails communicating with proponents, preparing purchase orders and contracts, and monitoring contract execution. Additionally, the associate will provide weekly progress reports, notify the Project Coordinator of any delays, and contribute to knowledge management by documenting lessons learned and supporting capacity-building initiatives related to procurement procedures.
Work Experience
Experience in procurement, contract management, or a related field is required. Experience with UN or UNDP procurement procedures is desirable.
Skills
Procurement Management, Procure-to-Pay, Strategic Thinking, Effective Decision-Making, Knowledge Generation, UN Integration, Results Achievement, Innovative Thinking, Continuous Learning, Adaptability, Determination, Commitment and Partnership, Diversity and Inclusion.