Project Assistant
Organizational Context
The United Nations Development Programme (UNDP) in Bosnia and Herzegovina (BiH) supports national and local capacities for reform and development, focusing on inclusive green growth, human capital, and accountable institutions. The EU Solidarity Fund Support to BiH project aims to help local communities recover from a natural disaster through infrastructure rehabilitation and reconstruction. This Project Assistant role is based in the UNDP BiH office in Sarajevo.
Job Purpose
The Project Assistant provides essential technical, administrative, and logistical support to the Project Manager and Project Team for the effective implementation of the EU Solidarity Fund Support to BiH project. This involves assisting in the preparation of project outputs, planning and executing project activities, and coordinating field operations. The role ensures accurate data entry for monitoring, drafts correspondence, and supports administrative processes, including consultant selection and compliance with UN/UNDP rules. The assistant also contributes to quality assurance, gender mainstreaming, knowledge management, and other duties as assigned, ensuring the project effectively supports disaster recovery and reconstruction efforts in affected communities.
Responsibilities
Provide comprehensive technical, administrative, and logistical support for project activities, including assisting in output preparation, planning, and execution. Coordinate field activities, maintain stakeholder contacts, arrange meetings, and ensure follow-up actions. Maintain accurate databases for project monitoring and draft routine correspondence and reports. Ensure administrative activities comply with UN/UNDP regulations and support the consultant selection process. Offer minor translation/interpretation services as needed. Assist in organizing external evaluations/audits, manage translation and transportation services, and maintain project archives. Ensure business processes align with UNDP rules and support quality assurance, timely reporting, and the monitoring and evaluation plan. Facilitate gender mainstreaming in project implementation and knowledge management, ensuring data is gender and age disaggregated.
Work Experience
A minimum of 5 years of administrative or project experience is required with Secondary Education, or 2 years with a Bachelor's degree. Experience with computers and office software (MS Word, Excel), advanced spreadsheet and database skills, and handling web-based management systems is necessary. Experience in an international setting, technical/operational project support, stakeholder communication, and business process support is desirable.
Skills
Core Competencies: Achieve Results, Think Innovatively, Learn Continuously, Adapt with Agility, Act with Determination, Engage and Partner, Enable Diversity and Inclusion. Technical Competencies: Business Acumen, Working with Evidence and Data, Communication, Negotiation and Influence, System Thinking, Tech Literacy. Language proficiency in English and one of Bosnia and Herzegovina's national languages is required.