Driver/Admin clerk-[Open to Tier 1 & 2 applicants]
Organizational Context
UN City Copenhagen hosts 10 United Nations organizations, supporting global development and humanitarian operations. These resident agencies provide operational support through procurement, supply chain management, partnerships, technical expertise, and programme support functions. The work contributes directly to the 2030 Agenda for Sustainable Development and the Sustainable Development Goals (SDGs). This role sits within the Strategy, Management, and Operations department.
Job Purpose
The Driver/Admin Clerk is essential for providing reliable, efficient, and safe transportation and administrative services within UN City Copenhagen, which hosts 10 United Nations organizations supporting global development and humanitarian operations. Under the guidance of the Operations Manager and supervision of the Project Associate, this role ensures high quality, safety, and accuracy in daily operations. The incumbent is responsible for maintaining full compliance with UN safety standards, thereby contributing to cost-effective vehicle management and the overall operational efficiency of the UN City agencies. Furthermore, the role supports critical administrative, messenger, and general office functions, requiring professionalism, discretion, flexibility, and a strong client-service orientation when interacting with staff, partners, and visitors. This position plays a vital part in facilitating the seamless operational support provided by UN City Copenhagen to global development and humanitarian programmes, directly contributing to the implementation of the 2030 Agenda for Sustainable Development and the Sustainable Development Goals.
Responsibilities
The Driver/Admin Clerk provides comprehensive driving services to UN City agencies, ensuring reliable and secure transportation. This includes maintaining accurate daily vehicle logs, supporting maintenance plans, ensuring proper documentation, adhering to traffic rules and UN safety standards, and promptly reporting incidents. The role also involves efficient messenger services, such as collecting and delivering mail and materials to government agencies and institutions, sorting internal mail, and utilizing an office bicycle for local deliveries safely. Furthermore, the incumbent is responsible for proper vehicle maintenance, conducting daily checks, performing minor repairs, arranging major repairs, and ensuring timely servicing. This includes keeping vehicle servicing records, registration, and a history book up-to-date, and ensuring all safety and security items like spare tools, First Aid Box, and Fire Extinguisher are available and functional. Administrative and operational support duties include assisting with vehicle scheduling and coordination, supporting the introduction of new booking systems, and utilizing basic digital tools, fleet systems, email, and standard office applications. The incumbent also provides routine administrative and clerical support as requested by the Common Services administration, and performs other duties necessary for efficient office functioning.
Work Experience
A minimum of 3 years of work experience as a driver with a safe driving record is required. Proven experience and knowledge of Denmark's driving rules and regulations are also mandatory. Desirable experience includes vehicle management and maintenance (including minor repairs), supporting driver scheduling, coordinating vehicle assignments, and previous work in the UN, an international organization, or an embassy. Experience in routine administrative or clerical support and the ability to safely use a bicycle for local messenger duties are also assets.
Skills
Core Competencies: Achieve Results, Think Innovatively, Learn Continuously, Adapt with Agility, Act with Determination, Engage and Partner, Enable Diversity and Inclusion. Cross-Functional & Technical Competencies: Customer Satisfaction/Client Management (timely, appropriate, consistent solutions, anticipating needs), Vehicle Management (knowledge of fleet management policy & procedures), Security Incident Management & Monitoring (ability to respond to security incidents/events). Other Skills: Ability to use basic digital tools, fleet systems, booking systems, email, and standard office applications. Proven ability and willingness to use a bicycle safely for local messenger and delivery duties. Fluency in English is required; knowledge of Danish is an asset.