Auxiliar de Proyecto (Latidos del Barrio)
Organizational Context
The United Nations Development Programme (UNDP) in Panama supports national priorities through integrated solutions, focusing on human development. The "Latidos del Barrio" project, a collaboration with the Ministry of Culture, aims to strengthen social inclusion, community cohesion, and the creative economy in targeted areas. This role operates within the Equality and Social Inclusion cluster, contributing to sustainable development goals.
Job Purpose
The Project Assistant (Latidos del Barrio) provides crucial administrative and logistical support to the Project Coordinator, ensuring the efficient daily management and execution of project activities. This role is instrumental in facilitating project operations, including preparing progress reports, managing logistics for events, coordinating procurement processes, and maintaining project documentation. By ensuring smooth administrative and operational workflows, the Project Assistant directly contributes to the successful implementation of the "Latidos del Barrio" initiative, which aims to foster social inclusion and economic development in communities.
Responsibilities
Provide comprehensive administrative support to the Project Coordinator, including assisting with progress report preparation, ensuring data accuracy, and managing daily project activities. Offer logistical support for project events such as meetings and forums, which involves obtaining quotes, preparing materials, and coordinating logistics with vendors. Manage logistical requests, including transportation arrangements and material preparation. Oversee the electronic inventory of project equipment and facilitate asset transfers to the implementing institution, ensuring compliance with documentation requirements. Support the drafting of Terms of Reference (TORs) for consultants and contractors, and organize project communications and file management. Ensure efficient document management and perform other administrative tasks as needed for the project's effective operation.
Work Experience
A minimum of four years of experience in project management and assistance is required with a secondary education. Alternatively, one year of relevant experience is sufficient with a completed Bachelor's degree. Experience in event logistics, procurement, administrative procedures for projects, or with UN agencies is desirable.
Skills
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint). Strong communication skills (written and verbal). Ability to manage event logistics, procurement processes, and project administrative procedures. Experience with UN agencies, multilateral organizations, or the public sector is a plus. Fluency in Spanish is required.