Auxiliar de Proyecto
Organizational Context
The United Nations Development Programme (UNDP) in Panama is a key UN agency dedicated to fighting poverty, inequality, and climate change. It supports national development by strengthening human capital, reducing inequalities, and fostering sustainable growth. The role is within the Equality and Social Inclusion cluster, contributing to a project focused on inclusive and sustainable development through music education for children and adolescents.
Job Purpose
The Project Assistant will provide essential administrative, documentation, and logistical support for the efficient implementation of a project aimed at enhancing social cohesion in Panama through collective music education. This role is crucial for ensuring timely adherence to UNDP's administrative and operational procedures. The project utilizes an innovative music education model to promote citizenship, belonging, gender equity, and diversity, offering life opportunities to vulnerable youth. The position contributes to closing social gaps and fostering trust in institutions, aligning with national development priorities and the UN Sustainable Development Cooperation Framework.
Responsibilities
Provide administrative support for daily project management, including preparing correspondence and official documents. Manage and process administrative documentation for project implementation according to UNDP procedures. Assist in the administrative management of consultancies, procurements, contracts, and travel, ensuring proper documentation and follow-up. Offer logistical support for organizing meetings, workshops, and events, including obtaining quotes, coordinating with suppliers, and preparing materials. Maintain and update project archives, both physical and electronic, ensuring data integrity and accessibility. Manage project communications and document registration. Update the inventory of project assets and facilitate their transfer to beneficiary institutions. Collect lessons learned during project execution. Compile and verify supporting documentation for technical and administrative reports. Maintain updated administrative records, databases, and information systems. Track internal project processes and report on their status. Support knowledge creation, sharing, and capacity-building activities, including disseminating project outputs and best practices.
Work Experience
Four (4) years of experience in project management and assistance with a secondary education, OR one (1) year of experience with a completed Bachelor's degree.
Skills
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint). Experience in logistical management for organizing meetings, events, or workshops is desirable. Experience in managing project processes is also desired.