Asociado/a de Proyecto
Organizational Context
The United Nations Development Programme (UNDP) in Panama supports national development priorities through integrated solutions focused on human capital, inequality reduction, innovation, and sustainable growth. This Project Associate role is within the Equality and Social Inclusion cluster, supporting the "Latidos del Barrio: Culture that Transforms Communities" project, a joint initiative with the Ministry of Culture aimed at strengthening social inclusion and community cohesion.
Job Purpose
The Project Associate will provide crucial support to the Project Coordinator in the planning, execution, and monitoring of the "Latidos del Barrio" project. This involves assisting with activity implementation, managing project resources, coordinating procurement and administrative processes, and ensuring compliance with UNDP procedures. The role also contributes to project documentation, knowledge management, and operational coordination to facilitate the project's objectives of fostering social inclusion, community engagement, and creative economy development in targeted territories. The position is based in Panama City and is contracted under the National Personnel Service Agreement (NPSA) at level 6 for 12 months, with potential for extension.
Responsibilities
Support the Project Coordinator in planning, coordinating, and monitoring project activities. Assist in the monitoring, evaluation, and resource management processes. Prepare terms of reference and technical specifications for consultants and contractors. Manage travel requests, procurement, micro-purchases, and other administrative processes, ensuring adherence to UNDP procedures and timelines. Coordinate with operations and support units for timely transaction processing. Consolidate information for project reports, ensuring quality and accuracy. Maintain project documentation, ensuring integrity and availability for monitoring and audits. Collect lessons learned during project execution. Coordinate administrative and logistical requirements for project activities. Support knowledge sharing, capacity building, and dissemination of project outcomes and best practices. Contribute to knowledge networks and communities of practice.
Work Experience
A minimum of six years of project management experience with a high school diploma, or three years of experience with a Bachelor's degree, is required. Experience with MS Office Suite (Word, Excel, PowerPoint, Outlook, Teams) is essential. Desired experience includes logistics for events/workshops, procurement processes, administrative procedures in projects, and working with UN agencies or the public sector.
Skills
Project Management, Risk Management, Data Analysis, Knowledge Generation, Collective Intelligence Design, Procurement Management, MS Office Suite proficiency, Logistics coordination, Administrative procedures, Interpersonal skills, Adaptability, Problem-solving.