Project Associate [Open to internal and external applicants]
Organizational Context
The United Nations Development Programme (UNDP) in Moldova is supporting the government's efforts towards a green and just energy transition. This initiative aligns with Moldova's commitments to the EU's European Neighborhood Policy and the Energy Community Treaty, aiming to diversify the energy mix with renewables, enhance energy efficiency, and ensure energy security and resilience.
Job Purpose
The Project Associate will provide essential administrative, logistical, procurement, and financial support to the "Accelerating a Just Energy Transition in the Republic of Moldova" portfolio. This role is crucial for the efficient delivery of project activities, ensuring compliance with UNDP and donor regulations. The associate will contribute to achieving project results by managing operational tasks, supporting financial processes, and facilitating smooth project implementation, ultimately assisting Moldova in tackling its energy crisis and advancing towards a sustainable energy future.
Responsibilities
The Project Associate will manage administrative, logistical, travel, procurement, and financial tasks in compliance with UNDP rules. This includes supporting procurement of goods and services, arranging project meetings, and maintaining filing systems. The role involves ensuring operational strategies are implemented effectively, adapting processes as needed, and maintaining financial records and reporting systems. The associate will assist in budget management, monitoring expenditures, preparing financial reports, and supporting partner agencies. Additionally, the role requires providing operations support, organizing procurement processes, managing project assets, coordinating travel, and supporting project events. Facilitating knowledge sharing and providing guidance on operational procedures are also key responsibilities.
Work Experience
A minimum of 7 years of relevant work experience is required with secondary education, or 4 years with a Bachelor's degree. Experience should be in administration, finance, economics, business administration, public administration, or project management. Prior experience with international organizations, particularly in project implementation or UNDP projects, is desirable.
Skills
Proficiency in MS Office Suite (Word, Excel), advanced spreadsheet and database skills, experience with web-based management systems, and automated procurement systems. Strong administrative, financial, and procurement management skills. Ability to manage budgets and documents. Excellent communication and interpersonal skills. Knowledge of ERP systems is an asset.