Human Resources Assistant
Organizational Context
The United Nations Development Programme (UNDP) Brazil Country Office (CO) supports the implementation of the 2030 Agenda and Sustainable Development Goals (SDGs). The Operations Team, comprising HR, Finance, Project Support, and the Common Back Office, ensures quality assurance for UNDP policies and procedures. This role sits within the HR Unit, supporting the Operations Team's goal of enhancing UN operational services and providing HR solutions to UN entities and UNDP programs.
Job Purpose
The Human Resources Assistant provides essential support to the HR Unit, focusing on the contract administration of personnel hired under the National Personnel Service Agreement (NPSA) modality. This includes managing payroll, generating strategic reports, and assisting with recruitment and selection processes, primarily for UNDP projects and UN Agencies. The role ensures high-quality, accurate, and consistent HR service delivery in line with UN/UNDP rules and strategies. The incumbent will support smooth and efficient business operations, contributing to both transactional and strategic HR functions, and collaborating closely with Operations, Programme, and project staff to ensure consistent service delivery and compliance with all relevant regulations.
Responsibilities
Provide administrative support for HR strategies, ensuring compliance with UN/UNDP rules and regulations. Assist in developing new Standard Operating Procedures (SOPs) and Key Performance Indicators (KPIs) for HR services, suggesting process improvements for optimal client service. Support recruitment and selection processes by reviewing Terms of Reference (TORs) and documentation, organizing timelines, publishing vacancy announcements, and conducting initial applicant screening. Facilitate interview panels, manage recruitment records, and maintain databases and talent pools. Act as the Country Office (CO) liaison with the Global Shared Services Center (GSSC) for end-to-end administration of project staff life-cycle transactions, including hires, contract extensions, and separations. Maintain HR filing systems, prepare correspondence and reports, and support the dissemination of corporate communications. Assist in organizing training sessions and contribute to knowledge sharing within the HR unit and the CO.
Work Experience
A minimum of 4 years of relevant experience in Human Resources is required with a secondary education. With a Bachelor's degree, 1 year of relevant experience is sufficient. Experience should cover areas such as recruitment and selection, personnel administration, contract administration, payroll, and benefits management.
Skills
Proficiency in computer usage and office software (MS Word, Excel, PowerPoint). Experience in recruitment and selection processes, personnel contract management, and HR transactions. Ability to prepare reports, develop indicators, and monitor administrative processes. Experience maintaining HR records and documentation. Familiarity with Enterprise Resource Planning (ERP) systems, particularly HR modules. Strong communication skills, both written and verbal. Ability to manage internal and external communications. Experience working with diverse stakeholders. Knowledge of the UN System is beneficial. Payroll management and People Analytics skills are desirable.