Assistente de Cerimonial e Eventos
Organizational Context
The United Nations Development Programme (UNDP) partners with the National Council of Justice (CNJ) on two strategic initiatives: Justiça 4.0, focused on digital transformation of the justice system, and Justiça [+Segura], enhancing cybersecurity. This role supports these programs, operating remotely under UNDP's Project Management Unit, in close coordination with CNJ.
Job Purpose
The Assistant for Ceremonial and Events will provide crucial administrative and operational support for the implementation of the Justiça 4.0 and Justiça [+Segura] programs. This role ensures the quality and efficiency of event logistics, administrative processes, and operational outcomes. The position requires close collaboration with both CNJ and UNDP teams to guarantee operational excellence, synergy, and achievement of agreed-upon results. The role is home-based in Brazil, with potential for national travel for in-person event coverage.
Responsibilities
Provide logistical and operational support for events and ceremonies, including administrative assistance for partner tribunals and collaboration with the CNJ's Ceremonial and Events Secretariat. Organize and control operational and travel documents, assisting with event execution plans, travel requests, and post-event documentation. Offer administrative support for meetings, including scheduling, virtual/in-person logistics, and distribution of meeting minutes. Assist with procurement, contracting, and mission logistics, including vendor prospecting and compliance with UNDP acquisition guidelines. Support the accountability process by clarifying procedures, organizing expense documentation, and assisting with payment processes. Conduct on-site monitoring and provide immediate support during institutional events, ensuring timely resolution of demands. Maintain organized physical and digital project archives and provide technical information for communication and knowledge management.
Work Experience
Minimum of 5 years of professional experience in organizing/executing events and ceremonial activities (with a High School Diploma), or a minimum of 2 years (with a university degree). Experience should include logistics support, managing participants and authorities, document preparation, and operational event follow-up. Experience working with public sector entities, particularly in the justice area, is highly desirable.
Skills
Proficiency in MS Office 365. Experience in event organization, logistics, administrative support, document control, and travel support. Familiarity with public sector engagement, especially in justice-related initiatives. Experience with institutional ceremonial and protocol is a plus. Ability to manage information, produce reports, and support financial accountability processes.