Project Travel and Logistics Associate
Organizational Context
The United Nations Development Programme (UNDP) in Pakistan's Rule of Law Programme aims to strengthen justice and security services, particularly for women and marginalized groups. It collaborates with government and justice sector institutions to enhance peace and stability. The programme focuses on policy reform, capacity building, and improving institutional effectiveness. This role supports the programme's activities by providing essential travel and logistics coordination.
Job Purpose
The Project Travel and Logistics Associate provides dedicated administrative support for the UNDP Rule of Law Programme in Pakistan. This role is crucial for facilitating timely and efficient arrangements for official travel, field missions, trainings, workshops, consultations, and conferences. The Associate ensures that all travel and logistical requirements are anticipated, coordinated, and executed in accordance with UNDP policies and procedures. By managing travel planning, processing, documentation, claims, participant coordination, and service provider liaison, the role directly contributes to the smooth and effective implementation of programme activities. Accurate record-keeping and service-oriented support are key to enabling the programme's objectives of restoring public confidence and improving service delivery in the justice and rule of law sectors.
Responsibilities
Coordinate official travel arrangements for programme personnel, consultants, and authorized travelers, including processing travel requests, itineraries, tickets, and accommodation. Support the preparation and processing of all required travel documentation and liaise with travel service providers. Manage logistical arrangements for programme events such as workshops, trainings, and conferences, including venue, accommodation, transportation, and catering. Assist travelers with post-travel documentation and claims, ensuring completeness and accuracy. Maintain organized records of all travel and logistical activities, including financial follow-up and reconciliations with the Operations & Finance Analyst. Coordinate vehicle and transportation requirements for missions and activities. Ensure compliance with UNDP policies, procedures, and budgets for all travel and logistical operations. Provide on-site logistical support during events and missions, resolving practical issues as they arise. Support knowledge building by organizing briefings and disseminating project information.
Work Experience
A minimum of 7 years of relevant experience in travel administration, logistics, event support, or programme administration is required with secondary education. This requirement is reduced to 4 years with a university degree. Experience in coordinating official travel, providing logistical support for events, and using computer software packages is essential. Experience with enterprise resource planning or travel management systems is desirable.
Skills
Proficiency in English and Urdu. Strong organizational and planning skills. Experience in travel and logistics coordination. Ability to manage event logistics. Proficiency in MS Office Suite (Word, Excel). Experience with administrative and financial procedures. Risk management and problem-solving abilities. Knowledge of UNDP travel policies and procedures is desirable.