Administration and Finance Analyst
Organizational Context
The United Nations Development Programme (UNDP) in the Philippines, specifically its Cotabato City office, supports peacebuilding and development projects. This role is within the Crisis Resilience unit, focusing on Project CEDAR, an initiative aimed at promoting human security through community-based economic development and livelihood programs in the Bangsamoro Autonomous Region in Muslim Mindanao (BARMM). The Analyst will support the Project Manager in daily operations and financial oversight.
Job Purpose
The Administration and Finance Analyst will provide essential financial and administrative support for the implementation of Project CEDAR, a UNDP initiative in the Philippines focused on enhancing human security in the BARMM region. This role is crucial for the effective day-to-day management and financial monitoring of the project. The Analyst will ensure high-quality, accurate, and consistent work in administrative and financial transactions, collaborating closely with the Project Manager, UNDP Peace & Stabilization Programme Team, Cotabato Field Office, and other UN agencies. The purpose is to facilitate project operations, maintain financial controls, and support the overall objectives of promoting peace and development through community-centric approaches, ensuring compliance with UNDP rules and regulations.
Responsibilities
The Administration and Finance Analyst is responsible for providing comprehensive financial and administrative support to Project CEDAR. Key duties include managing project operations, maintaining records and filing systems, and ensuring timely logistical support for project activities. This involves facilitating procurement of supplies and services, managing personnel-related administrative tasks, and arranging logistics for meetings and events. The role also entails providing technical advice for financial control, including budget planning, monitoring, and reporting, and maintaining expenditure control systems. Processing financial documents, preparing vouchers, and coordinating with procurement teams are essential. Furthermore, the Analyst will support knowledge building by organizing training and synthesizing best practices, and will manage office operations, including procurement systems and asset monitoring, ensuring adherence to UNDP guidelines.
Work Experience
Applicants with a Master's degree are not required to have professional work experience. Those with a Bachelor's degree need a minimum of two years of relevant professional experience in administration and finance services for peace and development projects. Desired experience includes at least two years in financial operations, budget management, project activity support, and using standard office software and management systems.
Skills
Proficiency in administration and operations, including documents and records management, and events management. Strong financial skills, including budget management and understanding of audit principles. Competency in business management, particularly risk management and system thinking. Ability to achieve results, think innovatively, learn continuously, adapt with agility, act with determination, engage and partner, and enable diversity and inclusion.