Recruitment Associate - Roster Recruitment [Open to internal and external applicants]
Organizational Context
The United Nations Development Programme (UNDP) operates a Global Shared Service Centre (GSSC) to provide HR transactional recording, advisory, and support services worldwide. The HR services within the GSSC, established in Copenhagen, are recognized as a center of excellence. In Bonn, Germany, outposted GSSC personnel manage recruitment and administration of local personnel, reporting to Copenhagen.
Job Purpose
The Recruitment Associate supports the transparent implementation of outsourced human resources services within the UNDP Global Shared Service Centre (GSSC). This role is accountable for the integrity, transparency, and accuracy of HR services, ensuring full compliance with UNDP policies and procedures. The Associate performs administrative processes, provides high-quality and accurate services, and advises internal and external clients on HR policies and guidelines. They promote a collaborative, client-oriented approach and contribute to meeting GSSC work plan deliverables, supporting the overall HR strategy by coordinating team efforts and ensuring efficient service delivery.
Responsibilities
Administer and implement HR strategies and policies, ensuring compliance with UN/UNDP rules and procedures. Provide guidance on corporate strategies and personnel rules. Contribute to mapping GSSC business processes and developing Standard Operating Procedures (SOPs). Manage end-to-end recruitment processes, including job description validation, vacancy announcements, applicant screening, candidate evaluation, reference checks, and interview support. Communicate application outcomes to candidates and track recruitment transactions. Produce recruitment analytics reports and prepare submissions for the Compliance Review Board (CRB). Support the administration of personnel contracts, including onboarding, contract issuance, extension, and termination. Administer and certify benefits processing and financial entitlements in compliance with policies. Act as an internal advisor on HR practices and maintain accurate workforce databases. Contribute to knowledge management by identifying process improvements, preparing knowledge articles, and participating in learning sessions and communities of practice.
Work Experience
A minimum of 6 years of HR service experience (with secondary education) or 3 years (with a bachelor's degree) is required, including recruitment, benefits, and entitlements administration. Proficiency in MS Office, collaboration tools, digital platforms, and ERP systems is essential. Experience in international organizations is desired.
Skills
Recruitment design and management; Assessment and selection methodologies; Compensation and benefits management; Communication (written and verbal); Digital awareness and literacy; Customer satisfaction and client management; Knowledge generation.