Finance and Administrative Officer
Organizational Context
The United Nations Development Programme (UNDP) in the Philippines, specifically the Crisis Resilience unit, is implementing Phase 2 of the PROSPER-Bangsamoro project. This initiative, supported by DFAT-Australia, aims to strengthen peacebuilding, governance, and resilience in the Bangsamoro Autonomous Region in Muslim Mindanao (BARMM). The Finance and Administrative Officer role is crucial for supporting this project and potentially other peacebuilding initiatives within the Cluster.
Job Purpose
The Finance and Administrative Officer will provide essential financial and administrative support for the PROSPER-Bangsamoro project and other peacebuilding initiatives within the UNDP's Crisis Resilience unit. This role is critical for ensuring the effective day-to-day financial management, monitoring, reporting, and operational coordination of these projects. By maintaining high-quality, accurate, and consistent financial and administrative support, the position holder will contribute to the successful implementation of peacebuilding efforts in the BARMM region, particularly in the lead-up to the 2026 Bangsamoro Parliamentary Elections. The role requires a client-oriented approach and close collaboration with various stakeholders to achieve project outcomes and support the transition to a regular Bangsamoro Government.
Responsibilities
The Finance and Administrative Officer is responsible for ensuring full compliance with UNDP financial rules, regulations, policies, and strategies, including effective internal controls and a customer-oriented financial management system. Key duties include continuous review of financial situations, preparation of forecasts and disbursement requests, support for funding requests and contribution agreement amendments, and facilitation of annual audits. The role involves monitoring financial exception reports, ensuring all transactions and reports comply with contribution agreements and UNDP procedures, and conducting quality assurance checks on financial reports for donors. The officer will lead the preparation and consolidation of donor financial reports, process payment requests and disbursements, and coordinate with various units for budget preparation and expenditure monitoring. Additionally, the position supports project operations by providing timely financial support, managing cash flow, and offering technical advice on financial control. This includes maintaining financial records, assisting with personnel appraisals, and ensuring quality assurance of office management, procurement, and asset management functions.
Work Experience
Applicants with a Master's degree or equivalent are not required to have professional experience. Those with a Bachelor's degree need a minimum of two years of relevant professional experience in financial management services or managing staff and operational systems. Experience in finance and administration, budget management, donor-funded projects, and working with international organizations is desirable.
Skills
Core Competencies: - Achieve Results - Think Innovatively - Learn Continuously - Adapt with Agility - Act with Determination - Engage and Partner - Enable Diversity and Inclusion Cross-Functional & Technical Competencies: - Documents and records management - Events management - Risk Management - Systems Thinking - Audit (General) - Budget management - Audit risk management