Project Associate [Open to internal and external applicants]
Organizational Context
The United Nations Development Programme (UNDP) in Moldova is implementing a 4-year project funded by the Austrian Development Agency to strengthen the country's adaptation to climate-driven flood risk. The project focuses on enhancing national hydro-meteorological monitoring and early warning systems, and applying integrated water resources management in key watersheds to improve infrastructure and local governance.
Job Purpose
The Project Associate will provide essential administrative, logistical, procurement, and financial support to ensure the efficient delivery of a joint UNDP project in Moldova. This role is critical for managing project operations, ensuring compliance with UNDP and donor regulations, and supporting the achievement of project outcomes related to climate-driven flood risk adaptation. The associate will contribute to effective planning, monitoring, and reporting, facilitating smooth project implementation and financial management, and supporting interactions with national and international partners.
Responsibilities
The Project Associate is responsible for undertaking comprehensive administrative, logistical, travel, procurement, and financial management tasks in strict adherence to UNDP rules and policies. This includes supporting the procurement of goods and services, arranging project meetings, and contributing to the preparation and review of work plans and procurement plans. The role involves quality control of project activities, maintaining filing systems, and supporting regular monitoring and data collection. Additionally, the associate will ensure compliance with financial regulations, assist in budget management and reporting, monitor expenditures, and prepare financial documentation. Operational support includes managing project assets, organizing procurement processes, coordinating travel, and handling protocol matters. The associate will also draft correspondence, manage project documents, and provide general administrative assistance to the project team and stakeholders.
Work Experience
A minimum of 7 years of relevant work experience is required with a secondary education, or 4 years with a Bachelor's degree. Experience should be in administration, finance, economics, business administration, or public administration. Experience with computer software packages (MS Word, Excel) and web-based management systems is necessary.
Skills
Proficiency in MS Office Suite (Word, Excel), advanced spreadsheet and database skills, experience with web-based management systems. Core competencies include achieving results, innovative thinking, continuous learning, adaptability, determination, engagement, and fostering diversity and inclusion. Technical competencies include operations management, knowledge generation, budget management, procurement management, assets management, and document/records management.