Recruitment Assistant [Open to internal and external applicants]
Organizational Context
The United Nations Development Programme (UNDP) Global Shared Service Centre (GSSC) in Kuala Lumpur, part of the Bureau for Management Services, provides HR services globally. This role, under the GSSC, supports the transparent implementation of recruitment for Country Offices, reporting to the Recruitment Associate and Analyst.
Job Purpose
The Recruitment Assistant in the GSSC RSC supports the transparent implementation of outposted recruitment for Country Offices. This role involves performing administrative processes and providing services to ensure high quality and accuracy in recruitment delivery. The assistant will advise internal and external clients and managers on HR policies and services, promoting a collaborative and client-oriented approach. This includes sharing knowledge, best practices, and potentially conducting training. The position contributes to the efficient functioning of the HR recruitment cycle within the UNDP.
Responsibilities
The Recruitment Assistant is responsible for ensuring full compliance of recruitment processes with UN/UNDP rules and strategies, and contributing to the development of Standard Operating Procedures (SOPs). Key duties include supporting the review of recruitment strategies, vacancy announcements, applicant screening, candidate evaluation, reference checks, and interview panel organization. The role also involves managing candidate communications, assisting in the production of recruitment analytics reports, maintaining recruitment tracking systems, and ensuring accurate data management in official databases. Additionally, the assistant will contribute to maintaining candidate rosters, supporting training on local recruitments, and continuously developing recruitment knowledge and best practices.
Work Experience
A minimum of 5 years of relevant HR and/or administrative experience (with a high school diploma) or 2 years (with a bachelor's degree) is required, preferably in recruitment at the national or international level. Proficiency in MS Office, collaboration tools, digital platforms, and ERP systems is necessary. Experience with talent acquisition software, international organizations, Power Apps, and AI tools is desirable.
Skills
Core Competencies: Achieve Results, Think Innovatively, Learn Continuously, Adapt with Agility, Act with Determination, Engage and Partner, Enable Diversity and Inclusion. Technical Competencies: Recruitment design and management, assessment and selection methodologies, knowledge generation, clear and concise communication, digital awareness and literacy, and customer satisfaction/client management.