Operations Analyst (Finance and Administration)
Organizational Context
The United Nations Development Programme (UNDP) in Sierra Leone supports the UN system with a people-first approach, focusing on reducing poverty and enhancing justice, peace, and resilience. As part of the Spotlight Initiative 2.0, UNDP hosts the Programme Coordination Team, requiring dedicated financial and administrative support to ensure timely project implementation and accountability across participating UN agencies.
Job Purpose
The Operations Analyst (Finance and Administration) provides essential financial and administrative support for the Spotlight Initiative 2.0 in Sierra Leone. This role is crucial for ensuring the effective implementation of project activities by managing financial processes, coordinating with UN agencies on budget planning and monitoring, and overseeing operational tasks. The Analyst will maintain financial records, process payments, support procurement, and ensure compliance with UNDP rules and regulations. This position contributes to the overall accountability and efficient delivery of the Spotlight Programme by maintaining accurate documentation, facilitating reporting, and resolving operational issues, thereby supporting the achievement of the programme's goals.
Responsibilities
The Operations Analyst (Finance and Administration) is responsible for ensuring effective financial management and administrative coordination for the Spotlight Programme. This includes monitoring budgets, expenditures, and delivery rates across four UN agencies, reviewing payment requests and financial records for accuracy and compliance, and supporting budget planning and forecasting. The role involves maintaining financial and administrative filing systems, tracking deadlines for payments and contracts, and coordinating logistical arrangements for missions and events. Additionally, the Analyst will support procurement and contract management processes, review vendor invoices, and resolve operational issues with stakeholders. The position also entails contributing to financial and administrative reporting, ensuring compliance with UNDP procedures, supporting audits, and managing project documentation to uphold confidentiality, transparency, and integrity.
Work Experience
Applicants with a Master's degree or equivalent in a relevant field are not required to have professional work experience. Those with a Bachelor's degree or equivalent must have a minimum of two years of relevant professional experience in financial, administrative, operational, or accounting support. Experience in project administration, record-keeping, and using office applications is beneficial.
Skills
Core Competencies: Achieve Results, Think Innovatively, Learn Continuously, Adapt with Agility, Act with Determination, Engage and Partner, Enable Diversity and Inclusion. Cross-Functional & Technical Competencies: Working with Evidence and Data, Monitoring & Evaluation, Communication, Budget Management, Accounting (General), Financial Reporting and Analysis.