Administration and Finance Analyst
Organizational Context
The United Nations Development Programme (UNDP) is a global network dedicated to helping countries build a better life by connecting them with knowledge, experience, and resources. This role supports national development challenges and empowers lives by building resilient nations. The Administration and Finance Analyst will provide essential day-to-day financial management, administrative, and operational support for projects within Nepal, ensuring compliance and integration of key principles.
Job Purpose
The Administration and Finance Analyst is responsible for the day-to-day financial management, administration, and operational support of UNDP projects in Nepal. This role ensures the effective and transparent utilization of financial resources, adherence to UNDP rules and regulations, and the integration of Gender Equality, Social Inclusion (GESI), and Protection from Sexual Exploitation and Abuse (PSEA) principles into all operational activities. The Analyst will manage financial operations, process payments, maintain expenditure controls, monitor budgets, and prepare financial reports. Additionally, the role involves managing programme budgets, implementing cost recovery systems, facilitating audits, and supporting knowledge building and sharing. The position also oversees effective administration and operations management, including procurement, recruitment, travel, and asset management, contributing to efficient project implementation and sustainable development outcomes.
Responsibilities
Manage daily financial operations, ensuring strict compliance with UNDP rules, regulations, policies, and procedures. Process payments, disbursements, and travel claims accurately using the UNDP ERP system. Maintain robust internal expenditure controls, monitor financial exception reports, and propose corrective actions. Continuously monitor project budgets and expenditures in collaboration with the Project Manager, conducting financial analysis and supporting budget performance reviews. Prepare timely and accurate financial statements, bank reconciliations, and consolidated reports for stakeholders. Support funding requests, grant negotiations, and facilitate programme audits and investigations. Ensure effective implementation of audit recommendations. Conduct regular field visits to monitor financial compliance of implementing partners. Prepare, monitor, and revise programme budgets in ERP systems, ensuring alignment with work plans. Implement optimal cost recovery mechanisms and maintain internal controls for transactions. Prepare budget reviews, financial forecasts, and cash flow projections. Finalize financial sections of progress reports and disbursement requests. Manage transaction processing, including bank transfers, cash receipts, and petty cash, maintaining an organized filing system. Support partnership development, maintain relationships with national and international partners, and conduct training on financial management. Ensure effective administration and operational management, coordinating procurement, recruitment, and travel activities. Organize project meetings, workshops, and field missions. Maintain project asset and inventory records and ensure effective records management. Support project closure activities and integrate GESI considerations into all operational processes.
Work Experience
Applicants with a Master's degree or equivalent are not required to have professional work experience. Applicants with a Bachelor's degree or equivalent must have a minimum of two years of relevant working experience in administration and finance. Experience managing donor-funded projects, financial reporting, budget preparation, and using ERP systems is desirable.
Skills
Core Competencies: Achieve Results, Think Innovatively, Learn Continuously, Adapt with Agility, Act with Determination, Engage and Partner, Enable Diversity and Inclusion. Technical Competencies: Accounting (General), Financial Planning and Budgeting, Financial Business Partnering, Financial Reporting and Analysis, Systems Thinking, Client Orientation, Innovation for Gender Equality, Social Inclusion.