UN Women Finance Assistant
Organizational Context
UN Women is dedicated to gender equality and the empowerment of women globally. The Division of Finance and Administration (DFA) manages financial and administrative resources, ensuring efficient operations. This Finance Assistant role, based in Bonn, Germany, supports HQ financial and administrative processes, contributing to the effective delivery of UN Women's mission.
Job Purpose
The Finance Assistant is responsible for executing a wide range of financial services and administrative processes within UN Women Headquarters. This role ensures high quality and accuracy in accordance with organizational financial rules and regulations. The Finance Assistant adopts a client-oriented approach, collaborating with Operations and Programme teams to resolve finance-related issues and facilitate information delivery, thereby supporting the overall mission of UN Women.
Responsibilities
Provide comprehensive administrative and finance support, including verifying invoices, creating credit memos, and monitoring payment statuses. Support the implementation of Direct Project Cost (DPC) recovery by preparing monthly DPC invoices and acting as a liaison for service providers. Facilitate knowledge building by organizing training events and compiling best practices in financial management. Conduct compliance checks, review financial transactions, and support monthly reconciliations of key financial accounts. Offer client and financial support by guiding teams on invoice processing and financial procedures, and analyzing unassigned cases for timely resolution.
Work Experience
A minimum of 5 years of progressive experience in administration, finance, procurement, or logistics support is required (2 years with a Bachelor's degree). Experience in accounts payable, computer proficiency (MS Word, Excel), and ERP systems (preferably Oracle Cloud/Quantum) is essential. UN system experience is desirable.
Skills
Administration, Finance, Accounts Payable, ERP Systems, Invoice Verification, Reconciliation Support, Client Support, Knowledge Sharing, Compliance Checks.